Job Summary
The Faculty Affairs Program Manager coordinates faculty affairs
operations for the Department of Internal Medicine, one of the
largest departments within University of Utah Health. Supporting
approximately 500 faculty members across 12 divisions, this
position manages faculty lifecycle activities, including
appointments, reappointments, track changes, onboarding
coordination, faculty review processes, and maintenance of official
faculty records.
Working collaboratively with other Faculty Affairs team members,
this position provides operational support across the full faculty
lifecycle and serves as a shared resource for faculty recruitment,
appointments, reviews, promotions, and faculty data
management.
Serving as a key liaison for faculty, department leadership,
Faculty Administration, Human Resources, the University of Utah
Medical Group (UUMG), and other institutional partners, the Program
Manager ensures compliance with University and School of Medicine
policies and procedures, supports faculty processes, maintains
accurate records, and provides guidance on faculty affairs
matters.
Learn more about the great benefits of working for
University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job
levels and associated pay rates based on their business need and
budget.
Responsibilities
Operations Program Manager, II
Working Title: Faculty Affairs Program Manager
In partnership with the Faculty Affairs team,
coordinate faculty administration processes for 12 divisions within
the Department of Internal Medicine, sharing responsibility for
faculty lifecycle activities and providing cross-coverage across
functional faculty areas, including but not limited to:
- Coordinate faculty recruitment and appointment activities,
track changes, and appointment actions for Volunteer Adjunct,
Adjunct, Clinical, Research, Tenure, Visiting, and Lecturer-track
faculty. Provide support throughout the faculty hiring process,
including recruitment, candidate processing, appointment
preparation, and onboarding coordination.
Prepare required documentation, Chair letters, faculty
appointment files, and electronic voting materials.
Coordinate emeritus faculty requests in accordance with
University and School of Medicine guidelines.
Serve as departmental liaison to Faculty Administration, Human
Resources, Mission Based Management and other University partners
regarding faculty onboarding, credentialing, and enrollment
activities; monitor process status and communicate updates to
faculty, divisions, and leadership.
Coordinate and support faculty review, promotion and tenure
processes, including Tenure Faculty Review (TFR), and Retention,
Promotion, and Tenure (RPT) activities, ensuring compliance with
departmental and institutional timelines and requirements.
Manage annual reappointment processes for a large faculty
population.
Maintain official faculty records and ensure data accuracy,
confidentiality, and compliance with institutional
requirements.
Advise faculty, administrators, and leadership on faculty
affairs policies, procedures, and timelines.
Prepare reports, queries, and faculty metrics, and data
requests; communicate Faculty Affairs updates and policy changes.
Analyze faculty workforce data and provide information to
department leadership to support planning, compliance, and
decision-making.
Coordinate and maintain faculty affairs records, databases, and
reporting systems to ensure data integrity and compliance with
University and School of Medicine requirements.
Lead or participate in process improvement initiatives,
documentation development, cross-training activities, and other
duties as assigned. Develop and maintain standard operating
procedures to promote consistency, efficiency, and continuity
across Faculty Affairs functions.
Collaborate with Faculty Affairs team members to distribute
workload, provide operational backup coverage, and ensure
continuity of faculty services across recruitment, appointments,
reviews, promotions, and record management functions.
Requires a bachelor's (or equivalency) + 4 years or a master's (or
equivalency) + 2 years of directly related work experience.This is
a Developing-Level position in the General Professional track.Job
Code: P23332Grade: P16Expected Pay Range: $40,815 to $84,252.00,
DOE
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education
can be substituted for 1 year of directly related work experience
(Example: bachelor's degree = 4 years of directly related work
experience).
Department may hire employee at one of the following job
levels:
Operations Program Manager, II: Requires a
bachelor's (or equivalency) + 4 years or a master's (or
equivalency) + 2 years of directly related work experience.
Preferences
- Experience in faculty affairs administration within an academic
health center, medical school, or higher education
environment.
- Knowledge of faculty appointment, review, promotion, tenure,
and reappointment processes, preferably within the University of
Utah School of Medicine.
- Exceptional attention to detail to identify discrepancies,
analyze data and follow complex protocols.
- Demonstrated ability to interpret, apply, and communicate
institutional policies, procedures, and guidelines.
- Strong organizational, communication, and customer service
skills, with the ability to manage multiple priorities and
deadlines.
- Experience maintaining data integrity, managing confidential
records, and generating reports using enterprise systems and
databases.
- Demonstrated ability to analyze information and coordinate
complex processes involving multiple stakeholders while maintaining
accuracy, professionalism, and confidentiality.
Special Instructions
Requisition Number: PRN46186B
Full Time or Part Time? Full Time
Work Schedule Summary: Hybrid schedule with a minimum of 3
days in office
Department: 00224 - Internal Medicine Admin
Location: Campus
Pay Rate Range: 40815.00 to 84252.00 DOE
Close Date: 11/15/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9832801"">https://utah.peopleadmin.com/postings/209278
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