"Faculty and Staff Affairs Coordinator-Chat Clinical Medical Education"

Job Description

Market Range: 09

Hiring Salary: $22.77/Hourly

THIS POSITION IS LOCATED IN CHATTANOOGA, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Faculty and Staff Affairs Coordinator oversees and facilitates the recruitment, hiring, and on-boarding processes for all staff, affiliated, and volunteer faculty appointments within the UT Health Science Center College of Medicine-Chattanooga (COM-C). This position ensures compliance with institutional policies and procedures while promoting efficiency and accuracy in faculty and staff hiring operations. This position acts as a liaison between regional departments, candidates, and UT Health Science Center administrative offices to streamline the appointment process.

Market Range: 09 Hiring Salary: $22.77/Hourly

Responsibilities

1. Facilitates the appointment process for full-time, part-time, affiliated, and volunteer faculty appointments by ensuring all necessary documentation is completed accurately and submitted on time.
2. Advises COM-C leadership on UT Health Science Center and COM HR process issues or changes; Communicates department level process changes to staff.
3. Develops and maintains a database for paid, affiliate, volunteer faculty, as well as staff.
4. Oversees preparation, distribution, and return of annual reappointment letters for paid and volunteer faculty.
5. Develops onboarding materials tailored type of appointment (full-time, part-time, affiliated, volunteer).
6. Serves as the point of contact regarding compliance with immigration requirements and assists with processing faculty/staff visas.
7. Oversees the staff hiring process; assists in scheduling interviews, participates in interviews, sends appropriate documentation to HR for recommendations, and assists in onboarding for the campus.
8. Ensures biweekly and monthly payroll actions are keyed on time and accurate; maintains physical files of approved timesheets signed by direct supervisors.
9. Completes special projects as requested from UT Health Science Center Payroll, UT Health Science Center Human Resources, UT Health Science Center Administration and the College of Medicine.
10. Ensures adherence to UT policies and procedures related to human resources and faculty guidelines.
11. Performs other related duties as required.

Qualifications

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor's Degree. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of relevant experience; OR a combination of education and experience to equal six (6) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to provide professional judgment.
• Ability to maintain confidentiality and work independently.
• Ability to prioritize and handle multiple tasks efficiently and effectively.
• Effective written and communication skills, listening skills.
• Ability to manage multiple tasks while working with constant interruptions.
• Proficiency with computer applications, including Oracle, Word, Excel, and PowerPoint.
• Excellent interpersonal skills with the ability to work effectively with a management team.
• Strong leadership aptitude for strategic and independent judgment.

WORK SCHEDULE: This position may occasionally be required to work evenings.