Faculty Assistant

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The University of California, Irvine School of Law is the culmination of several generations of revolutionary dreamers. Those not satisfied with the status quo who wanted to redefine, reimagine, and reinvent legal education. Celebrating its 10th anniversary in 2018, the University of California, Irvine School of Law begins its second decade a larger, stronger, more dynamic academic institution than its founders could have ever imagined.

UCI Law provides an innovative and comprehensive curriculum and prioritizes public service and a commitment to diversity within the legal profession. UCI Law students have completed more than 125,000 hours of pro bono work in the past decade. Forty-six percent of UCI Law's graduates are students of color. At UCI Law, we are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters.

We look forward to continuing our remarkable journey with our faculty, staff, students, alumni and community partners.

Your Role on the Team

Under the general supervision of the Faculty Support Manager, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching and research. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, financial administration, unit operations, and event coordination. As part of the Faculty Support Team, the Faculty Assistant works both independently and in collaboration with other team members to execute tasks in an intense and fast-paced work environment.

The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

The Faculty Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Team are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures.

The expected pay range for this recruitment is $29.40-$32.22 (hourly)

What It Takes to be Successful

Required:

• Bachelor's degree and 2 to 4 years of experience
• Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment
• Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training
• Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies Ability to work effectively within a team environment, as well as independently
• Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school
• Excellent organization, time management, and written and verbal communication skills
• Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output
• Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment
• Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation
• Ability to perform the essential duties of the position within time constraints and through multiple interruptions
• Ability to adjust to changing priorities and multiple demands
• Ability to multi-task and meet aggressive deadlines
• Ability to be forward thinking and anticipate problems and solutions
• Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality
• Familiarity with academic and technical legal language
• Ability to successfully complete and adhere to the University's FERPA training and policies
• 1-3 years instructional, research, and administrative support with strong academic and communication skills who has worked in an academic environment

Preferred:

• Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience
• Experience working with high-level executives, professionals, and/or practicing attorneys Experience in legal settings or knowledge of legal studies, the legal profession, and research environments
• Working knowledge of LexisNexis and Westlaw
• Working knowledge of The Bluebook's legal citation rules Research and statistical skills
• Working knowledge of appropriate University and agency policies and procedures
• Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas LMS (Learning Management System)