Faculty Operations Coordinator

locations

Campus Surry Hills

Campus Wakefield

Campus Flinders

Campus Brisbane

time type

Part time

posted on

Posted 8 Days Ago

time left to apply

End Date: April 28, 2026 (4 days left to apply)

job requisition id

R29958

Who we are:

At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities – and the world. That’s why we’re on a mission to increase access to higher education, so learners from all walks of life can chase their dreams.

A progressive university, we ground our studies in industry. Expert academics bring their insights into the classroom, with a range of assessment types that aim to be authentic and informed by industry needs. Bridging the gap between study and work, our educators prepare students for career success and connect them with future employers. Building relevant skills, experience and networks from day one, students don’t just learn about their industry, they live it.

What’s the job?

The Faculty Operations Coordinator provides operational and governance support to the Academic Director – Health & Education, working closely with them to deliver coordination, analysis, and decision support that enables effective Faculty management and informed, timely decision-making.

This role ensures the effective coordination and optimisation of teaching and learning operations (including subject lifecycle updates, timetabling inputs, and workload planning), with a focus on identifying dependencies, risks, and improvement opportunities. You will synthesise information from across the Faculty to inform planning, approvals, and operational decision-making.

You will work closely with academic and professional teams, as well as central departments and campus leadership, acting as a key point of coordination to navigate complexity, align stakeholders, and ensure clear communication, efficient processes, and compliance with university and regulatory requirements.

The role provides end-to-end visibility across Faculty operations, including specialist teaching environments (e.g. labs and clinics), ensuring academic requirements are effectively integrated into operational planning, resource planning, and performance reporting. It also supports the Academic Director in financial and resource oversight, including contributing to the development and maintenance of OPEX and CAPEX tracking mechanisms, and providing visibility of resource allocation to support planning and prioritisation.

Principle accountabilities

• Faculty Delivery Planning & Operations Coordination (Timetabling, Workload & Teaching Delivery Inputs)
• Academic Governance & Policy Compliance Support
• Faculty Operations & Infrastructure Group (FOIG) Secretariat, Coordination & Insight Generation
• Specialist Teaching Facilities (Clinics & Labs) – Academic Interface & Planning Coordination
• Operational Projects, Analysis & Continuous Improvement
• Cross-Faculty & Central Stakeholder Alignment
• Decision Support, Reporting & Operational Insights (including synthesis of FOIG and Faculty-wide inputs)
• Financial & Resource Planning Support (OPEX/CAPEX, Budget Inputs & Tracking)

To read more about the role please click here to View job description

Job details

This is a part-time position (19 hours per week) on a fixed-term contract through to December.

We offer flexibility in how these hours are worked, ideally spread across 3–5 days per week (with a preference for 4–5 days per week) to ensure consistent operational support, stakeholder engagement, and continuity of Faculty activities.

Can be located in Brisbane, Sydney, Melbourne or Adelaide close to our Campuses.

As this is a fixed-term role preference will be given to those candidates who can start immediately that meet our criteria.

Selection Criteria: Who You Are

• Relevant undergraduate or postgraduate qualification, or equivalent professional experience.
• Demonstrated experience working within a university (Higher Education) environment, with exposure to Faculty-level operations, academic governance, or teaching and learning administration.
• Proven experience working within a Faculty context in Higher Education, with the ability to build and maintain strong cross-functional relationships and influence outcomes across academic and professional teams.
• Experience supporting budget tracking, resource planning, or financial reporting processes (e.g. OPEX/CAPEX) within a complex organisation, with the ability to build and maintain tracking tools (e.g. in Excel).
• Demonstrated experience supporting Faculty planning cycles (e.g. teaching allocation, workload planning, or resource planning) is highly desirable.
• Demonstrated experience supporting governance forums or committees (e.g. preparing papers, coordinating inputs, tracking actions) is highly desirable.
• Strong data analysis and reporting skills, with the ability to interpret and translate data into clear insights and recommendations that inform operational and strategic decision-making.
• Advanced Microsoft Excel skills (including formulas and ideally macros), with experience using Excel for data analysis, modelling, and operational reporting.
• Highly developed organisational and coordination skills, with demonstrated ability to manage competing priorities, navigate ambiguity, and maintain momentum across multiple concurrent operational activities.
• Demonstrated ability to work with incomplete or evolving information, exercising judgement to support decision-making in a complex academic environment.

With your application, please include a Cover Letter addressing the selection criteria.

Why join us?

Bold, modern and agile, we’re Australia’s fastest-growing university going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000 + staff today. In 2020, Australian Financial Review named us one of the country’s most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you’ll find opportunities for professional development and career progression.

We are a private, for-profit university with a robust research agenda as well as social impact initiatives focused on making the world a better place. We encourage meaningful work from our academics that contributes to our overall mission.

We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic.

We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.

Our culture:

Just like our students, our employees are a diverse group who want to make an impact. When you join us, we give you the freedom to be bold, creative and courageous – with flexible working arrangements (hours and ways of working will vary from role to role) that allow you to bring your best. We’ve built a culture that celebrates community, collaboration, and innovation, where people love what they do.

What we offer:

• a positive workplace environment that fosters a global, entrepreneurial mindset
• belonging to a team of researchers making a difference to society
• building on an academic culture connected to industry and community
• opportunities to innovate across teaching and research
• access to internal opportunities that promote professional growth

Hiring process

We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. Should you have accessibility requirements or needs please contact maur.bell@torrens.edu.au for confidential support to ensure an equitable, barrier free application process as we have a Reasonable Adjustment Procedure in place to support you through the recruitment process.

To learn more about what makes Torrens University Australia a great place to work, visit https://www.torrens.edu.au/blog.

We’d love to hear from you.

Applications close: Monday 27th April 2026

Job reference: R29958

If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at yourcareer@torrens.edu.au