Job Summary
The Division of Academic Affairs at CU Boulder invites applications
for a Finance & Accounting Professional! This role is
responsible for fiscal management, accounting, expense reporting
and procurement support for the VCAA Financial Service Center
(FSC). This position develops and maintains accounting principles,
practices and procedures to ensure accurate, timely processing and
compliance with federal, state, university and VCAA policies and
procedures. This position dedicates time to assigned units within
the VCAA FSC by providing a central business resource. The scope of
this position may expand to serve other units as the FSC grows,
depending on available resources.
Professionals are responsible for exercising discretion, analytical
skill, personal accountability, and responsibility. Work involves
creating, integrating, applying, and sharing knowledge directly
related to a professional field.
The Provost's Office is the face of the Division of Academic
Affairs, as such the work unit is oriented toward providing service
that supports the institution's academic role and mission. The
Division of Academic Affairs is led by the Provost, and exists to
nurture, foster and support the development of outstanding academic
research and instructional programs on the University of Colorado
Boulder campus to ensure our students are offered academic
excellence in their undergraduate and graduate educations.
CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a
workplace where all individuals are treated with respect and
dignity, and we encourage individuals from all backgrounds to
apply, including protected veterans and individuals with
disabilities.
Who We Are
The Division of Academic Affairs is responsible for meeting the
mission of the University of Colorado Boulder to serve as the
state’s comprehensive graduate research university with selective
admission standards, offering a comprehensive array of
undergraduate, master’s and doctoral degree programs. We accomplish
that mission through the vision that the University of Colorado
Boulder be an authority in identifying and addressing the
humanitarian, social and technological challenges of the 21st
century.
Within the division, the Office of Academic Planning and Assessment
engages in academic planning, accreditation and assessment and
supervises student success initiatives. The Office of Academic
Resource Management develops academic resource strategy and
analysis in support of the university’s mission. Central to the
support of the academic mission is the recruitment, retention and
development of faculty, a process managed by the Office of Faculty
Affairs.
The Research and Innovation Office creates global impact in
research, innovation, scholarship and creative work by encouraging
and supporting collaboration, transformation and leadership, and
the Division of Student Affairs provides the programs, services and
resources that support student well-being and academic and
co-curricular success. Our colleges and schools offer a wide range
of world-class academic and enrichment opportunities, and the
Graduate School works to promote academic excellence, advocates on
behalf of graduate students, and fosters community across all
graduate programs. The Office of Undergraduate Education supervises
the academic undergraduate experience and collaborates with other
units to ensure that students have access to the resources they
need to succeed.
What Your Key Responsibilities Will Be
Accounting and Finance Support
- Creates expense journal entries, budget journal entries and
cash transfers as needed for supported VCAA FSC units.
Assists units with reviewing monthly financials from the
finance system and creates month-end close journal entries as
needed for assigned units.
Handles, communicates and completes fiscal year-end close
requirements for VCAA FSC units and works with units to ensure
accurate and timely processing of all fiscal year-end duties. This
requires monitoring of purchase orders (POs), standing purchase
orders (SPOs), procurement card transactions, expense
reimbursements, additional pay forms (APFs) and fiscal year-end
journal entries to ensure they are completed accurately, in a
timely manner, and in compliance with University requirements for
fiscal year-end close.
Collaborates with VCAA FSC colleague(s) to create and maintain
current VCAA FSC internal procedure documents for all financial
processes.
Develops and improves workflow processes for increased
efficiency. Educates VCAA FSC supported unit members on those
processes including any changes.
Identifies instances of overspending against PO/SPOs and works
with VCAA FSC unit members, vendors and/or the Procurement Service
Center (PSC) to resolve them.
Processes honorarium payments for VCAA FSC units and ensures
W-9's and scope of work are completed in compliance with University
requirements to ensure accurate and timely processing.
Processes cash receipts for VCAA FSC units.
Creates, routes, and submits additional pay forms for VCAA FSC
units in conjunction with VCAA HR team, as requested. This requires
the ability to identify the appropriate approval workflow for the
payee and coordination with initiating department, approval unit
and the HR Service Center (HRSC) to ensure accurate and timely
payment to payee.
Determines when to bring up questionable charges to
higher-level decision makers when appropriate.
Undertakes ad-hoc queries in the financial systems to research
and identify appropriate speedtype(s) and/or account codes for VCAA
FSC unit members.
Conducts training sessions with VCAA FSC users to encourage
more efficient and complete methods of document retrieval and
sharing, including utilization of paperless receipt processing
function and the mobile app for the university’s expense and travel
management system.
Communicates with department contacts the process for setting
up unique speedtypes for the Distinguished Professor research
allocations. Creates journal entry to allocate research funds
annually or as directed by the VCAA Budget Director.
Trains and mentors new VCAA FSC staff, as needed.
Procurement
- Handles procurement card processes for all VCAA FSC
cardholders. Creates expense reports in the expense management
system, allocates charges to appropriate speedtypes and account
codes, provides accurate and timely expense reporting and ensures
compliance with University and VCAA policies and procedures.
- Handles procurement-related activity such as POs and BPOs in
the university’s procurement system for VCAA FSC unit members.
Handles invoice payments against POs/BPOs by ensuring unit approval
to pay is authorized and receiving in the procurement system has
been completed. Investigates and resolves discrepancies. Ensures
payment accuracy and compliance with University controls.
- Regularly reviews system controller, PSC, Campus Controller
newsletters, policies, and procedure updates to ensure ongoing
knowledge, skills and abilities needed to provide consistent
support for the VCAA FSC units regarding procurement.
- Answers accounting and procurement policy questions by
referring to and interpreting appropriate policies and procedures.
Evaluates requests per federal, state, university and VCAA policies
and decides on most appropriate means of purchase.
- Maintains accurate centralized cardholder records for internal
VCAA FSC use, including approval workflow guidelines and updates
profiles.
- Identifies procurement card user training needs and develops
programs and resources to address those needs.
- Provides proactive outreach to VCAA FSC cardholders outlining
what is required and needed to meet fiscal year-end timelines.
- Monitors and reconciles procurement card expenses to ensure
appropriate receipts and documentation are provided.
- Collaborate with purchasing agents, vendors and staff to
facilitate purchasing, conduct problem resolution and avoid
after-the-fact purchasing situations.
Travel and Expense Reimbursement
- Handles the travel reimbursement process for all VCAA FSC unit
members. Retrieves receipts and other documentation and generates
timely and accurate expense reports on behalf of travelers,
allocating charges to appropriate accounts, and ensuring compliance
with University and VCAA policies and procedures.
- Maintains accurate cardholder records, and update profiles
(e.g., approval structures).
- Regularly reviews system controller, PSC, Campus Controller
newsletters, policies, and procedure updates to ensure ongoing
knowledge, skills and abilities needed to provide consistent
support for the VCAA FSC units regarding travel and expense
reimbursement.
- Identifies traveler and travel card training needs and develops
programs and resources to address those needs.
Reconciliation and Analysis
- Reviews and reconciles monthly statements; audits and
identifies errors or unallowable expenditures on financial
statements and works with the appropriate units to correct the
errors. Undertakes ad-hoc queries in the financial system to
research and resolve accounting issues.
- Handles BPO contracts in the procurement system on an annual
basis. Ensures billing, invoicing and payment occurs in a timely
manner. Ensures BPO contracts are either renewed or terminated in a
timely manner to meet compliance guidelines for fiscal year end
processes and procedures.
- Assists in creating budget submission templates for areas under
the Provost's Office.
- Prepares periodic financial reports for FSC-supported unit
directors or financial personnel for current and future budget
forecasting. Review reports with unit’s director or finance
personnel and identifies trends and strategies for staying within
allocated budget.
- Supports special projects for the VCAA FSC supported units and
the Office of the Provost.
What You Should Know
This position offers a primarily remote, hybrid work modality with
some in person meetings required based on the business needs of the
office.
What We Can Offer
The annual salary range for this full-time position is
$60,000-$65,000.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. Explore additional perks and programs through
the
CU Advantage program.
Be Statements
Be collaborative. Be inspired. Be Boulder.
What We Require
- Bachelor's degree in accounting, finance, business
administration, natural/social sciences or a related field from an
accredited college or university.
- One year of technical accounting experience.
- A combination of education and/or accounting/finance experience
may be substituted.
What You Will Need
- Ability to thrive both independently as well as on a team.
- Strong attention to detail and accuracy.
- Outstanding interpersonal and customer service skills.
- Ability to establish and maintain effective and trusting
working relationships with faculty, administrators, staff, and
students.
What We Would Like You to Have
- Experience working in higher education.
- Experience with Concur Travel and Expense reimbursement
software, or similar systems.
- Experience with PeopleSoft and/or Cognos reporting, or similar
systems.
- Experience with CU Marketplace, or similar procurement
systems.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically addresses how your background
and experience align with the requirements, qualifications and
responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by
September 9, 2026 for consideration.
Note: Application materials will not be accepted via email. For
consideration, applications must be submitted through
CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
