Job Summary

The Division of Academic Affairs at CU Boulder invites applications for a Finance & Accounting Professional! This role is responsible for fiscal management, accounting, expense reporting and procurement support for the VCAA Financial Service Center (FSC). This position develops and maintains accounting principles, practices and procedures to ensure accurate, timely processing and compliance with federal, state, university and VCAA policies and procedures. This position dedicates time to assigned units within the VCAA FSC by providing a central business resource. The scope of this position may expand to serve other units as the FSC grows, depending on available resources.

Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.

The Provost's Office is the face of the Division of Academic Affairs, as such the work unit is oriented toward providing service that supports the institution's academic role and mission. The Division of Academic Affairs is led by the Provost, and exists to nurture, foster and support the development of outstanding academic research and instructional programs on the University of Colorado Boulder campus to ensure our students are offered academic excellence in their undergraduate and graduate educations.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Academic Affairs is responsible for meeting the mission of the University of Colorado Boulder to serve as the state’s comprehensive graduate research university with selective admission standards, offering a comprehensive array of undergraduate, master’s and doctoral degree programs. We accomplish that mission through the vision that the University of Colorado Boulder be an authority in identifying and addressing the humanitarian, social and technological challenges of the 21st century.

Within the division, the Office of Academic Planning and Assessment engages in academic planning, accreditation and assessment and supervises student success initiatives. The Office of Academic Resource Management develops academic resource strategy and analysis in support of the university’s mission. Central to the support of the academic mission is the recruitment, retention and development of faculty, a process managed by the Office of Faculty Affairs.

The Research and Innovation Office creates global impact in research, innovation, scholarship and creative work by encouraging and supporting collaboration, transformation and leadership, and the Division of Student Affairs provides the programs, services and resources that support student well-being and academic and co-curricular success. Our colleges and schools offer a wide range of world-class academic and enrichment opportunities, and the Graduate School works to promote academic excellence, advocates on behalf of graduate students, and fosters community across all graduate programs. The Office of Undergraduate Education supervises the academic undergraduate experience and collaborates with other units to ensure that students have access to the resources they need to succeed.

What Your Key Responsibilities Will Be

Accounting and Finance Support

Creates expense journal entries, budget journal entries and cash transfers as needed for supported VCAA FSC units.

Assists units with reviewing monthly financials from the finance system and creates month-end close journal entries as needed for assigned units.

Handles, communicates and completes fiscal year-end close requirements for VCAA FSC units and works with units to ensure accurate and timely processing of all fiscal year-end duties. This requires monitoring of purchase orders (POs), standing purchase orders (SPOs), procurement card transactions, expense reimbursements, additional pay forms (APFs) and fiscal year-end journal entries to ensure they are completed accurately, in a timely manner, and in compliance with University requirements for fiscal year-end close.

Collaborates with VCAA FSC colleague(s) to create and maintain current VCAA FSC internal procedure documents for all financial processes.

Develops and improves workflow processes for increased efficiency. Educates VCAA FSC supported unit members on those processes including any changes.

Identifies instances of overspending against PO/SPOs and works with VCAA FSC unit members, vendors and/or the Procurement Service Center (PSC) to resolve them.

Processes honorarium payments for VCAA FSC units and ensures W-9's and scope of work are completed in compliance with University requirements to ensure accurate and timely processing.

Processes cash receipts for VCAA FSC units.

Creates, routes, and submits additional pay forms for VCAA FSC units in conjunction with VCAA HR team, as requested. This requires the ability to identify the appropriate approval workflow for the payee and coordination with initiating department, approval unit and the HR Service Center (HRSC) to ensure accurate and timely payment to payee.

Determines when to bring up questionable charges to higher-level decision makers when appropriate.

Undertakes ad-hoc queries in the financial systems to research and identify appropriate speedtype(s) and/or account codes for VCAA FSC unit members.

Conducts training sessions with VCAA FSC users to encourage more efficient and complete methods of document retrieval and sharing, including utilization of paperless receipt processing function and the mobile app for the university’s expense and travel management system.

Communicates with department contacts the process for setting up unique speedtypes for the Distinguished Professor research allocations. Creates journal entry to allocate research funds annually or as directed by the VCAA Budget Director.

Trains and mentors new VCAA FSC staff, as needed.

Procurement

Handles procurement card processes for all VCAA FSC cardholders. Creates expense reports in the expense management system, allocates charges to appropriate speedtypes and account codes, provides accurate and timely expense reporting and ensures compliance with University and VCAA policies and procedures.
Handles procurement-related activity such as POs and BPOs in the university’s procurement system for VCAA FSC unit members. Handles invoice payments against POs/BPOs by ensuring unit approval to pay is authorized and receiving in the procurement system has been completed. Investigates and resolves discrepancies. Ensures payment accuracy and compliance with University controls.
Regularly reviews system controller, PSC, Campus Controller newsletters, policies, and procedure updates to ensure ongoing knowledge, skills and abilities needed to provide consistent support for the VCAA FSC units regarding procurement.
Answers accounting and procurement policy questions by referring to and interpreting appropriate policies and procedures. Evaluates requests per federal, state, university and VCAA policies and decides on most appropriate means of purchase.
Maintains accurate centralized cardholder records for internal VCAA FSC use, including approval workflow guidelines and updates profiles.
Identifies procurement card user training needs and develops programs and resources to address those needs.
Provides proactive outreach to VCAA FSC cardholders outlining what is required and needed to meet fiscal year-end timelines.
Monitors and reconciles procurement card expenses to ensure appropriate receipts and documentation are provided.
Collaborate with purchasing agents, vendors and staff to facilitate purchasing, conduct problem resolution and avoid after-the-fact purchasing situations.

Travel and Expense Reimbursement

Handles the travel reimbursement process for all VCAA FSC unit members. Retrieves receipts and other documentation and generates timely and accurate expense reports on behalf of travelers, allocating charges to appropriate accounts, and ensuring compliance with University and VCAA policies and procedures.
Maintains accurate cardholder records, and update profiles (e.g., approval structures).
Regularly reviews system controller, PSC, Campus Controller newsletters, policies, and procedure updates to ensure ongoing knowledge, skills and abilities needed to provide consistent support for the VCAA FSC units regarding travel and expense reimbursement.
Identifies traveler and travel card training needs and develops programs and resources to address those needs.

Reconciliation and Analysis

Reviews and reconciles monthly statements; audits and identifies errors or unallowable expenditures on financial statements and works with the appropriate units to correct the errors. Undertakes ad-hoc queries in the financial system to research and resolve accounting issues.
Handles BPO contracts in the procurement system on an annual basis. Ensures billing, invoicing and payment occurs in a timely manner. Ensures BPO contracts are either renewed or terminated in a timely manner to meet compliance guidelines for fiscal year end processes and procedures.
Assists in creating budget submission templates for areas under the Provost's Office.
Prepares periodic financial reports for FSC-supported unit directors or financial personnel for current and future budget forecasting. Review reports with unit’s director or finance personnel and identifies trends and strategies for staying within allocated budget.
Supports special projects for the VCAA FSC supported units and the Office of the Provost.

What You Should Know

This position offers a primarily remote, hybrid work modality with some in person meetings required based on the business needs of the office.

What We Can Offer

The annual salary range for this full-time position is $60,000-$65,000.

Benefits

At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be inspired. Be Boulder.

What We Require

Bachelor's degree in accounting, finance, business administration, natural/social sciences or a related field from an accredited college or university.
One year of technical accounting experience.
A combination of education and/or accounting/finance experience may be substituted.

What You Will Need

Ability to thrive both independently as well as on a team.
Strong attention to detail and accuracy.
Outstanding interpersonal and customer service skills.
Ability to establish and maintain effective and trusting working relationships with faculty, administrators, staff, and students.

What We Would Like You to Have

Experience working in higher education.
Experience with Concur Travel and Expense reimbursement software, or similar systems.
Experience with PeopleSoft and/or Cognos reporting, or similar systems.
Experience with CU Marketplace, or similar procurement systems.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by September 9, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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Finance & Accounting Professional