Job Description

Thank you for considering employment with Southside Virginia Community College (SVCC). We are committed to attracting and retaining a diverse workforce that enhances our status as a recognized Great College to Work For by the Chronicle of Higher Education for 12 years! With the goal of ensuring the equal educational opportunity for all students, SVCC embraces diversity among our students, faculty, staff and the communities we serve as an integral part of our history, a recognition of the complexity of our present state and a call to action for a better future.

SVCC is located in a rural setting of rolling hills, pine and hardwood forests, and farmland. There is easy access to nearby metropolitan Richmond, Virginia, the states capital, as well as Raleigh, North Carolina, and Lynchburg, Virginia. The area is famous for its two lakes, Gaston and Kerr, and a multitude of state and national parks which offer recreational opportunities such as fishing, boating, skiing, jet-skiing, hiking, horseback riding, picnics, and relaxation. The area also offers sports arenas for baseball, softball, soccer and beautiful golf courses. There are cultural activities including various theaters and arts councils offering concerts, plays, and live entertainment, and there are many local festivals held throughout the year.

SVCC is currently seeking applicants for the position of Finance & Administration Operations Manager. The successful candidate must be committed to our mission to provide quality education to a diverse constituency. This position serves as the business unit coordinator to the Vice President of Finance & Administration. The position provides project management, coordination and administrative support to the Vice President of Finance & Administration. This position coordinates, audits, and manages complex financial and administrative support services within the office of the VP of Finance & Administration and the sub-units under the VPs purview.

This is a multi-campus position and the main office location will be determined with consideration of the chosen candidates preference.

Responsibilities of the Finance & Administration Operations Manager include but are not limited to:

• Assisting with fiscal/budget, lease agreements, contracts, and MOUs
• Assists with purchasing and facilities management functions
• Coordinates and facilitates committee and board meeting documentation
• Support and manages agency federal and state reporting requirements
• Manages and communicates all internal document changes
• Coordinates and manages all leadership team activities and strategic planning meetings
• Monitors and manages major projects

Special Assignments: May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications: Demonstrates ability to coordinate effectively with leadership staff and outside constituents; Demonstrates ability to communicate effectively orally and in writing; Demonstrates ability to plan, develop and direct administrative operations of an agency sub-unit; Working knowledge of business management, finance, procurement, contracting, personnel and facilities management; Working knowledge of applicable federal, state and agency regulations and policies; Exceptional typing, proofing, mathematical and computer skills; Exceptional ability to take accurate notes and work with data and figures; Exceptional, accurate communications skills to include grammar and spelling; Knowledge of state purchasing procedures and financial record keeping; Ability to use and develop complex spreadsheets and data base software; Excellent communication, interpersonal and organizational skills; Ability to effectively organize events, demonstrate leadership skills and sound decision making ability; Advance typing, computer, and training skills; Experience in financial spreadsheets and record keeping; Demonstrates experience in MS Office Suite or similar software including accurate data entry and ability to organize files, both electronic and hard copy. A combination of experience and education may substitute for education requirements.

Additional Considerations: Considerable Community College work experience; Career Readiness Certificate.

Operation of a State Vehicle: Yes; Supervises Employees: No; Required Travel: Occasional travel to SVCC campuses, centers, meetings, and training/conferences with access to a state vehicle.

Special Instructions to Applicants: This position is open until filled. First review of applications will begin on Thursday, January 2, 2025. For initial consideration, a completed state application must be submitted by that date. The selection committee may determine the need to review additional applications after the initial review as needed. This is a multi-campus and the main office location will be determined with consideration of the chosen candidates preference. Teleworking is limited to one day per week. We strongly recommend uploading your resume and cover letter. This is a full time position with state and VCCS benefits. Applicants must apply online by submitting a state application through this site. Applicants must create a user account to apply online. If you are a state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at www.southside.edu/employment or contact Jennifer Davis at 434-949-1048.

Women, minorities, and those with disabilities are encouraged to apply. In compliance with the Americans with Disabilities act (ADA and ADAAA), SVCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. In support of the Commonwealths commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. In support of the Commonwealths commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealths Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.