Finance Administrators – Accounts and Programme Support

Job Description:

• Are you a motivated, detail-oriented individual who enjoys working in a collaborative environment?
• Do you have a relevant qualification in accounting, finance, bookkeeping, or equivalent experience?
• Have you got excellent communication skills alongside the ability to manage workloads and meet deadlines?

Mō Kāpuhipuhi Wellington Uni-Professional - About Our Company

Kāpuhipuhi Wellington Uni-Professional is the executive and professional development arm of Te Herenga Waka - Victoria University of Wellington. As a subsidiary of the University, we are dedicated to delivering high-quality professional development and lifelong learning opportunities that empower individuals and organisations to succeed.

Mission: We unlock potential and build capability—delivering high-impact learning that enables people and organisations to thrive.

Vision: WUPL leads the transformation of lifelong learning—pioneering bold ideas, expanding access, and empowering change-makers across Aotearoa and the world.

Kōrero mō te tūranga - About the role

Te Herenga Waka – Victoria University of Wellington is currently recruiting for two Finance Administrators – Accounts and Programme Support to join the Kāpuhipuhi Wellington Uni-Professional team. One position is permanent, full-time, and the other is for a 6-month fixed-term, part-time basis. This role is based in Wellington and offers a collaborative, supportive team environment with some flexibility in working arrangements.

Key responsibilities:

• Provide day-to-day financial administration support across accounts payable and receivable, including processing transactions and maintaining accurate records.
• Support scholarship and externally funded programme financial administration, including tracking payments and reconciling financial activity.
• Assist with financial reconciliations, reporting preparation, and maintaining supporting documentation.
• Maintain finance systems, records, and documentation to ensure accuracy and accessibility.
• Contribute to team support and continuity of finance operations in a small, agile organisation.

Ō pūmanawa - About you

You will be a motivated, detail-oriented finance administrator who enjoys working in a collaborative environment and delivering high-quality support.

Key requirements:

• Relevant qualification in accounting, finance, bookkeeping, or equivalent experience.
• Experience in finance administration or accounts support, including accounts payable/receivable and reconciliations.
• Strong attention to detail and ability to work accurately with financial data.
• Advanced Excel skills (e.g. pivot tables, VLOOKUP, IF functions) and experience using finance systems.
• Excellent communication skills and ability to work effectively with a range of stakeholders.
• A proactive, organised approach with the ability to manage workload and meet deadlines.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 07 April 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Tania McGowan, Chief Executive, Wellington Uni-Professional (tania.mcgowan@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

Candidates must state in their cover letter whether they are applying for the permanent, full-time role or the 6 month fixed-term, part-time role, or both.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.