Finance and Operations Professional I

Position Highlights

The Engineering Business Center-North, in the College of Engineering at the University of Arizona, is seeking a dynamic, self-starter to fill the position of Business Administrator (Administrative Operations Professional I).

This position reports to Director, Finance and Administration. EBC-N is a business center that supports four academic departments. This position will support the business office within the business center,

This position will be responsible for assisting with budget management of multiple departments supported by the business center/EBC-N. The successful candidate will work under general guidance and is expected to have general knowledge of all business and operation functions in an academic unit. This position will assist with unit finances, fiscal year end and financial reporting duties. The successful candidate will also assist the business office with process improvement and streamlining process to provide optimal customer service to the departments the business center supports.

Duties & Responsibilities

Financial Duties:

• Assist in preparing reports and gathering data for fiscal year-end account reviews and rollovers under supervision.
• Assist with tracking departmental operating budgets monthly by downloading reports from UA Analytics, entering data, and reviewing transactions for accuracy.
• Assist with monitoring daily financial operations across multiple departments and support the development of operating expense budgets by gathering relevant data and preparing documentation.
• Review financial transactions to ensure alignment with departmental budgets, escalating discrepancies for approval.
• Assist in compiling financial data and preparing monthly reports to support management decision-making under supervision.
• Support payment processing for additional teaching duties by verifying information and preparing documentation for review.
• Assist HR staff with financial components of HR processes, including data collection and documentation preparation.
• Assist with the payroll process and serve as backup to Director.
• Create and process Other Professional Services forms as needed.
• Process Funding Distribution, MSS Exceptions, Payment Requests, and other related transactions in UAccess Employee.
• Process GEC(General Error Correction), Salary Expense Transfers and DI(Distribution of Income/Expense) transactions.
• Reconciling/processing of Purchasing Card transactions, Expense/Travel Reimbursements and Purchase Orders

Administrative:

• Assist with streamlining processes to achieve higher efficiency and improved customer service.
• Assist with special projects as needed.
• Additional duties as assigned.