Finance Assistant

ACO, Inc. Finance Assistant Position Description

SUMMARY

Support Accounting/Finance department with research, filing, data entry, and recording and maintaining accurate and complete financial records.

ESSENTIAL FUNCTIONS

Cost Accounting primary functions:

• Organize and maintain a financial filing system
• Assist accounts payable function in GL coding, invoice entry, vendor payments, and vendor reconciliations
• Assist accounts receivable function in cash applications, past due collections, and customer reconciliations
• Assist in month end processes including balance sheet reconciliations, journal entry, and analysis
• Audit and analyze employee credit card transactions on a monthly basis
• Perform other ad-hoc duties assigned by Controller

Other Functions:

• Communicate with internal and external sources as needed
• Follow all company policies and procedures

FINANCE ASSISTANT COMPETENCIES:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Written and Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

FINANCE ASSISTANT EDUCATION and/or EXPERIENCE:

FINANCE ASSISTANT OTHER SKILLS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the level of knowledge, skill, and/or ability required.

• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite and related software as well as accounting software
• Thorough understanding of accounting procedures
• Thorough understanding of Generally Accepted Accounting Principles (GAAP)
• Excellent analytical and organizational skills, with close attention to detail
• Ability to manage confidential information

FINANCE ASSISTANT PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Prolonged periods sitting at a desk and working on a computer
• Continually required to utilize hand and finger dexterity
• Frequently required to talk or hear

FINANCE ASSISTANT ADDITIONAL DUTIES:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.