"Finance Officer"

Finance Officer

Company: North Carolina State University

Job Location: , North Carolina

Category: Business and Financial Services

Type: Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Location: Raleigh, North Carolina

Essential Job Duties:

The Finance Officer serves as the senior financial leader for the Poole College of Management, providing strategic guidance and operational oversight for all fiscal functions of a college with an annual budget exceeding $50 million. You will be responsible for financial planning, budget management, business process improvement, and policy compliance. Additionally you will collaborate closely with the Operations Officer to provide centralized financial management across 21 academic and administrative units and a varied portfolio of funding sources.

You will use your deep expertise in financial systems, forecasting, data analytics, and compliance, paired with strong leadership, communication, and supervisory capabilities to serve as a leader for the Poole College of Management.

Key Responsibilities

Financial Planning, Analysis & Budget Management

• Lead the development, forecasting, and management of operating and capital budgets for all college units.
• Conduct complex financial analysis using data from timekeeping, expenditures, revenue streams, and other sources to support strategic planning.
• Create and maintain financial dashboards and visual reports using tools such as Excel, PowerBI, and Smartsheet.
• Oversee college-wide financial reporting and advise leadership on financial opportunities, risks, and emerging trends.
• Facilitate quarterly and annual financial review sessions with department and unit leaders to assess and strengthen financial performance.
• Support college leadership in resource allocation and long-term financial planning.
• Partner with the Operations Officer to ensure consistent financial practices, risk mitigation, and alignment across all units.

Business Operations & Compliance Management

• Oversee administrative processes including procurement, contracting, travel approvals, and permitting to ensure compliance and operational efficiency.
• Ensure adherence to federal, state, and university financial policies and guidelines.
• Monitor internal controls and lead continuous improvement initiatives for financial and operational workflows.
• Maintain accurate documentation, audit trails, and financial system data integrity.

Staff Supervision & Development

• Supervise and support financial staff, promoting accuracy, accountability, and high performance.
• Conduct performance evaluations, provide coaching, and facilitate professional development opportunities.
• Manage onboarding for new business and financial personnel, including the development of training materials and procedural guidance.
• Establish and maintain clear functional responsibilities and workload distribution within the finance and budget team.

Strategic Communication & Stakeholder Engagement

• Prepare and present financial reports, budget justifications, and operational briefings for college leadership and university-level partners.
• Serve as the primary financial liaison between Poole College and central offices such as Finance, HR, and Contracts.
• Respond to complex financial and administrative inquiries with clarity and a strong customer-service orientation.
• Build and maintain collaborative relationships across the college to support informed decision-making and effective problem-solving.

If you are a strategic thinker, collaborative partner, and skilled at financial leadership we encourage to apply. Join us in shaping the financial foundation that supports Poole College's mission and future growth.

Other Work/Responsibilities:

In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the college's operations.

Minimum Experience/Education:

Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Extensive financial and accounting expertise, including federal and state regulations, GASB standards, fund accounting, auditing requirements, and experience in large, complex organizations.
• Advanced proficiency with Excel, Google Sheets, Smartsheet, and financial systems such as PeopleSoft (or similar), with the ability to manage multiple processes simultaneously.
• Highly organized and able to work independently in high-volume, deadline-driven environments while reviewing, auditing, and processing accounting entries accurately.
• Strong leadership, problem-solving, prioritization, and multitasking abilities, with a proven capacity to work well under pressure.
• Excellent written and verbal communication skills and the ability to build effective working relationships with varied business and program personnel.

Preferred Qualifications:

• Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
• Knowledgeable of university administration.
• Extensive knowledge with coding expenses and properly using the chart of accounts.
• Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors; ability to make changes in the accounting system and procedures.
• State, federal or higher education budget development experience.

Required License or Certification:

N/A

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