Department Information

The Division of Pulmonary, Critical Care, Sleep and Occupational Medicine has over 100 faculty and over 50 staff supporting the clinical, research, and education missions of Indiana University. The division has multiple clinical trials, NIH-funded projects, foundation awards, and internal awards to support their research.

Job Summary

Department-Specific Responsibilities

• Manages cash accounts for division, including financial projections.
• Be subject matter expert on IU policies, procedures, and systems.
• Assists with training of new administrative team members.
• Handles a small portfolio of grants.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required
High school diploma or equivalent (such as HSED or GED).

Preferred
Associate's degree.

WORK EXPERIENCE

Required
4 years of relevant experience.

SKILLS

Required
Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Highly thorough and dependable. Possesses a high degree of initiative. Ability to build strong customer relationships. Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS). Experience in managing and documenting workflows, processes, and/or data entry. Basic understanding of technology. Ability to use standard office equipment such as phone, fax, scanner, etc. Proficiency in computer systems, including standard Office software. Basic accounting and financial skills. Ability to reconcile accounts. Prior demonstrated ability to apply concepts and policies to daily work functions. Good oral and written communication skills. Ability to clearly present material and make it accessible to a specific audience.