"Financial Aid Officer"

Job Description

The Financial Aid Officer will assist with the day-to-day operations of the Financial Aid Services Central Processing Center including Title IV, Scholarships, Veterans Benefits, and all financial aid assistance programs.

Salary:Appropriate placement on ACCS Salary Schedule: E3, Grade: 04 $39,759 - $57,251

Work Hours:Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

Essential Duties and Responsibilities

• Master federal regulations and information in federal publications related to Title IV.
• Work in conjunction with campus Student Services Specialist to provide assistance in completing Pell Grant files.
• Receive financial aid files from campus Student Services Specialists to ensure required documentation has been submitted. Inform students if files are not complete.
• Manage student accounts and computer services to achieve optimal efficiency and accuracy related to tracking and monitoring all financial aid awards, including recipients of Veterans benefits.
• Ensure Pell Grant applicants are eligible to receive federal assistance, (i.e., are not in default, do not owe an overpayment to Pell Grant Program, have not used eligibility at other institutions, have met acceleration requirements for second award, etc.).
• Coordinate disbursement of checks with Business Offices.
• Verify enrollment status of students to determine eligibility for each term disbursement.
• Track satisfactory academic progress of Pell Grant students, informing those who are not meeting progress standards.
• Utilize ARGOS reports to assist with processing financial aid awards.
• Notify students when ISIR information has been received.
• Maintain database of eligible SEOG students.
• Assist with the awarding of FWS, SEOG and ASAP.
• Enter FWS, SEOG and ASAP awards in Banner.
• Reconcile reports with Business Office for disbursement of CWS, SEOG and ASAP checks.
• Invoice Alabama Commission on Higher Education each term for the term award amount.
• Send a roster of ASAP students to ACHE on an annual basis.
• Certify private education loans.
• Send and receive scholarship applications.
• Compile scholarship database for campus-based and college-wide awarding.
• Send scholarship award letters to recipients.
• Assist as needed in the preparation of institutional, state, and federal reports pertaining to all financial aid programs.
• Perform other tasks, as needed, to support and facilitate the day-to-day operations of the Student Services Division of Bevill State Community College.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE

A minimum of an Associate Degree from an accredited institution is required, Bachelors Degree preferred. Working experience in student financial aid in a college setting within the past three years is preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to utilize Microsoft Office programs for advanced computer work (i.e. Word, Excel, Access).
• Excellent oral and written communication skills.
• Understanding of the Colleges mission and vision.
• Knowledge of community college policies and procedures.
• Ability to multi-task and prioritize issues.
• Knowledge of Banner/Ellucian system or a related program.
• Ability to follow detailed instructions and adhere to prescribed routines.
• A keen attention to detail.
• Knowledge of generally accepted office practices and procedures, including records management.
• Knowledge of common business processes.
• Skill in operating a mouse to control a computer.
• Skill in operating a computer.
• Skill in utilizing a phone system.
• Ability to work and communicate with a variety of people from diverse backgrounds.
• Ability to make decisions based on correspondence, data or other information.
• Ability to utilize email systems to communicate information.
• Ability to work with minimal supervision/work independently.
• Ability to operate in a professional manner at all times.
• Ability to check/verify information.
• Confidence in decision making and communication skills.
• Conscientious- care about how work is done and wanting to do a good job.
• Initiative- responding to downtime by taking responsibility to do other work.
• Customer service orientated- a focus on being friendly and patient in responding to customer needs.
• Willingness and desire to learn new things and apply that learning.
• Willingness to maintain flexibility in order to meet customer needs.
• A positive attitude regardless of circumstances at hand.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Bevill State Community College from the institution(s) granting the credits.

APPLICATIONS ARE ONLY ACCEPTED ONLINE AT:

https://www.bscc.edu/about/employment-opportunities