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Position SummaryThe Financial Operations Lead is responsible for auditing and validating vendor invoices to ensure accuracy, compliance with contractual pricing, and proper financial coding before payment. This role serves as a key control point within the procure-to-pay process, identifying billing discrepancies, recovering overcharges, and supporting cost-containment initiatives across OneWaste's waste and recycling operations. The Financial Operations Lead works closely with Operations, Sourcing, Accounts Payable, and vendors to ensure financial accuracy and process integrity.Essential Duties and Responsibilities:Invoice Processing & ValidationReview and process vendor invoices received through email, EDI, portals, and other sources.Verify invoice details against service records, contracts, rate tables, and supporting documentation.Ensure invoices are coded correctly and routed through appropriate approval workflows.Validate invoice information before posting within company financial systems.
Audit & ComplianceAudit invoices against negotiated pricing and contractual agreements.Identify overbilling, duplicate invoices, incorrect fees, unauthorized charges, and service discrepancies.Validate fuel surcharges, environmental fees, contamination fees, overweight charges, and other ancillary costs.Ensure compliance with internal accounting policies and vendor agreements.
Exception ManagementInvestigate and resolve invoice discrepancies with vendors and operational teams.Escalate rate mismatches and unresolved billing issues.Maintain documentation supporting audit findings and financial adjustments.Track recurring vendor billing issues and support corrective actions.
Customer Billing ResponsibilitiesManage customer billing to ensure timely and accurate invoicing.Review billing data and resolve invoice discrepancies with internal teams.Monitor billing activities, account balances, and customer payment trends.Maintain billing controls, reporting, and process improvements.
Financial Controls & ReportingMonitor audit findings and maintain reporting on recovery opportunities.Track invoice audit savings and discrepancy trends.Support monthly financial reporting and operational reviews.Provide recommendations for process improvements that strengthen financial controls.
Cross-Functional SupportPartner with Operations and Sourcing to validate service and pricing information.Assist Accounts Payable with invoice workflow management and payment readiness.Support vendor onboarding activities involving pricing and billing setup.Participate in continuous improvement initiatives related to billing accuracy.
QualificationsAssociate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.3-5 years of experience in invoice auditing, accounts payable, financial operations, billing analysis, or related functions.Strong understanding of invoice processing and financial controls.Advanced Excel skills preferred.Experience working within ERP or financial systems.High level of accuracy and attention to detail.
Key CompetenciesAnalytical Thinking • Financial Acumen • Attention to Detail • Process Compliance • Communication Skills • Problem Solving • Data Analysis • Time ManagementSuccess MeasuresInvoice Processing AccuracyAudit Exception Identification RateSLA ComplianceDuplicate Payment PreventionCost Recovery and Savings GeneratedInvoice Resolution Cycle TimeWhat We OfferThe Wilmington Group offers a competitive Benefits package to include Medical, Dental, Vision and 401K match, as well as voluntary benefits such as short-term disability, long-term disability, and life insurance. We also offer Paid Time Off and Holiday pay. If interested, please apply for immediate consideration, and come join our team! The Wilmington Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, genetic information, disability or protected veteran status. For more information, please review the "EEO is the Law" Poster. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this website because of your disability. Please contact hr@wilmingtonpaper.com if you require an accommodation.
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