Financial Operations Specialist

“systems” refers to interdisciplinary groupings of departments, centers, and programs designed to support integrated teaching, research, extension, and operational collaboration across traditional academic boundaries. This structure provides the framework for managing and supporting financial activity across multiple units and funding sources.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

As the Financial Operations Specialist, you will serve as a professional accounting resource within the centralized Business Services unit, providing financial oversight and guidance across complex funding environments. You will apply accounting principles, regulatory requirements, and institutional policies to ensure the accurate classification, allowability, and appropriate treatment of financial activity across general ledger accounts and funding sources. A key focus of the role is providing accounting oversight for federally regulated CALS funding streams, including USDA NIFA, Hatch, Hatch Multistate, and Smith-Lever programs. You will interpret and apply federal, state, and institutional requirements to ensure expenditures meet allowability, allocability, and documentation standards while supporting compliance and mitigating institutional risk.

Key Responsibilities

• Analyze CALS Ledger 4 project designations to identify underlying funding sources, including federal funds, state appropriations, and receipt-supported activities, and apply the appropriate accounting and regulatory requirements.
• Review and validate financial transactions across multiple funding sources and operational areas to ensure accurate classification, allowability, allocability, documentation, and compliance with institutional, state, and federal requirements.
• Provide accounting oversight and guidance for decentralized and centralized financial processes, including Procurement Card (PCard), Travel, Accounts Payable, and Accounts Receivable transactions.
• Review transactions submitted through departmental processes and centralized ServiceNow workflows and support accurate processing within PeopleSoft and coordination with the University Controller’s Office.
• Interpret accounting principles, university policies, and funding requirements to resolve complex financial issues, identify potential compliance concerns, and recommend appropriate corrective actions.
• Assess financial activity for potential errors, disallowed costs, reporting issues, and other compliance risks, and support timely resolution to maintain accurate financial records and reduce institutional risk.

In this role, you will have the opportunity to provide meaningful accounting guidance, support responsible stewardship of university resources, and help ensure the integrity of financial activity across CALS. If you are an accounting professional who enjoys applying financial principles to complex funding environments and using sound judgment to support accurate, compliant financial operations, we welcome you to apply.

Other Responsibilities:

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Minimum Experience/Education:

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Qualifications:

• Experience in a research-intensive higher education or state institution.
• Knowledge of University financial policies and compliance requirements.
• Experience providing accounting guidance or training to non-financial personnel.
• Proficiency with reporting tools, Excel, and enterprise financial systems such as PeopleSoft Financial System.
• Experience managing multiple funding sources and sponsored programs.

Required License or Certification: N/A

Valid NC Driver's License required: No

Commercial Driver's License Required?: No

Job Open Date: 10/05/2026

Earliest Close Date (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.): 10/12/2026

Notice to Applicants:

Please note that the work history on your resume, must also be included in your application.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Special Instructions:

Applicant required documents: Cover Letter, Resume, Contact Information for References.

Position Number: 00108609

Position Type: SHRA

Position Classification Band Title: Accounting Technician

Position Classification Band Level: Advanced

Position Classification Salary Range: $ 33,540 - $ 63,478

Salary Grade Equivalency: NC07

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Time Limited Position: No

Department Id: 110305 - CALS CORE Support

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

Our 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

Our Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

• No. 2 hot spot for tech jobs (Forbes, 2016)
• No. 3 best city for young professionals (Forbes, 2016)
• No. 4 best city for jobs (Glassdoor.com, 2017)
• No. 4 best place to live (U.S. News & World Report, 2016)
• Best big city in the Southeast (Time, 2016)
• Selected as a Google Fiber expansion city

With Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.