Job Title: Fiscal Analyst 3 - C99717
Location: Cheney
FLSA Status: Non-Exempt
Work Schedule Type: Regular
Work Schedule: Monday - Friday 8:00 AM - 5:00 PM
Term of Appointment: 12 Months
Job Summary
Eastern Washington University is currently seeking a Fiscal Analyst 3. The Fiscal Analyst 3 position performs senior level specialized payroll activities under general supervision within the Payroll Office. This position independently plans, coordinates and conducts its assigned workload. Assigned tasks rotate among all senior level FA3 positions within the Payroll office to provide adequate cross training and backup of necessary and vital payroll responsibilities.
The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more. EWU expands opportunities for personal transformation through excellence in learning.
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.
The salary for this position is $64,128 - $86,220. Where the hired candidate will begin within this range is dependent on education, experience, and skills.
In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits-briefing/benefits/insurance/
Applications are open and accepted until recruitment is closed. Screening of applications will begin as applications are received. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '26 -'27 College of Distinction (CoD), the second consecutive year it has received the national recognition.
Tribal Land Acknowledgement:
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.
Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.
At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.
From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
Equal Opportunity Statement:
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This position is covered by the Washington Federation of State Employees' Collective Bargaining Agreement:
After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training and asynchronous New Employee Orientation.
Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.
Physical Demands:
Contact Human Resources at jobs@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.
Protective Equipment:
University, local, regional, and state mandates for public and personal protection should be followed as needed.
Required Qualifications:
- 18 quarter or 12 semester hours in accounting, auditing, or related field by start date.
- Minimum two years of relevant professional experience in financial areas such as: Payroll, Accounting, Auditing, Financial transaction reconciliation, Financial reporting, Fiscal tracking and monitoring, Governmental experience, General or higher education, or Tax preparation.
- Detail oriented working experience with a high degree of accuracy.
- Excellent organizational and time management skills.
- Must be self-directed and able to complete projects with limited supervision.
- Advanced skills using Microsoft Office products, Excel and Word.
- Excellent written and interpersonal communication skills.
- Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.
Preferred Qualifications:
- Experience with Ellucian (Banner) or similar integrated payroll enterprise systems.
- Experience working in a payroll office
Special Instructions to Applicants:
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
- Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
- Please do not upload resumes that include photos of yourself.
Proposed Job Duties & Responsibilities
Payroll Processing, Reporting and Validation (75%)
- Run the payroll processing cycle on a rotating basis with other payroll staff
- Set-up deductions in the payroll system and calculate and input needed adjustments including garnishments, medical, retirement and other miscellaneous deductions
- Calculate, verify and enter leave and comp-time cash-outs, retro pay and timesheet corrections
- Calculate, verify, collect and input overpayments
- Correspond with employees and take corrective action as needed for deduction adjustments and overpayments
- Calculate shared leave hours given, received and returned for employees
- Verify payroll input and calculations of other payroll staff
- Prepare and verify vendor payments and journal entries. This includes electronically uploading payroll data and payments
- Responsible for deduction/benefits reconciliations of payroll and vendor accounts
- Serve as liaison with vendors, benefits office and information technology staff
- Prepare regular and amended quarterly payroll reports for state and federal taxes
- Research Payroll Requirements for establishing other state tax reporting
- Annually assist with W2 preparation and reporting
- Assist with researching rules, laws, policies and procedures using different sources, such as authoritative manuals, union contracts, IRS and State laws, in order to update and maintain the payroll system
Payroll System Maintenance (10%)
- Assist with implementation and maintenance of the Banner HR/Payroll system, which includes interpreting regulations and applying them to system processes
- Update and verify tables in the payroll system, such as deductions, earnings, and the payroll Calendar
- Test changes and upgrades by running test payrolls and validating outcomes
Procedure Maintenance and Documentation (10%)
- Assist in the review and implementation of changes to internal procedures for compliance with EWU, state and federal policies, procedures and regulations
- Continual review of payroll processing for efficiency and improvements
- Answer questions from employees and department personnel on payroll procedures and policies
- Notify campus community of payroll deadlines and processing changes
- Draft or suggest edits to written payroll procedures for both departmental use and outward facing to the campus
- Draft campus wide emails and send website update requests as needed
Other (5%)
- Utilize system query tools and the report writer for data validation, reporting and problem solving
- Answer employee questions related to paychecks, deductions, etc.
- Answer questions from university department personnel related to payroll feeds to the Finance System
- Perform other duties as required
To apply, visit https://jobs.ewu.edu/jobs/fiscal-analyst-3-payroll-c99717-cheney-washington-united-states