"Fiscal Assistant - Global Education Office"

Position Summary

The Global Education Office at Virginia Commonwealth University (VCU) is seeking a qualified and motivated finance professional to join our team as a Fiscal Assistant. This position provides essential fiscal and budgetary support, including purchasing and procurement operations, financial management and analysis, account reconciliation, and financial reporting. The Fiscal Assistant ensures compliance with university policies, including ARMICS (Agency Risk Management and Internal Control Standards).

Core Responsibilities

• Procurement: Manage purchasing operations, including submitting purchase orders, processing P-card transactions, and maintaining accurate financial records.
• Travel & Expenses: Assist with travel arrangements and process travel and expense reimbursements in accordance with university guidelines.
• Account Reconciliation: Reconcile financial and payroll accounts monthly, ensuring documentation is complete and accurate.
• Accounts Payable: Address and resolve issues related to invoices, receiving, and other accounts payable matters.
• Financial Record Keeping: Prepare journal entries, maintain financial records, and ensure compliance with university policies and procedures.
• Customer Service: Provide finance-related support and customer service to the Global Education Office and collaborate with other departments as needed.

Qualifications

Minimum Qualifications:

• Bachelor’s degree (preferably in accounting, finance, or business)
• 1 to 3 years of experience in a financial administrative role.
• Strong organizational skills to manage multiple tasks and maintain accurate financial records
• Demonstrated analytical skills, including the ability to analyze financial transactions for trends and variances, identify discrepancies, and develop reports, tracking tools, and professional documents
• Strong problem-solving and time management skills, with the ability to adapt to frequent changes, prioritize tasks, and manage competing deadlines
• Proven ability to work collaboratively in a large, complex organization, both independently and as part of a team
• Demonstrated ability to work in and to foster an environment of respect, professionalism, and civility with a population of faculty, staff, and students from various backgrounds and experiences, and a commitment to do so as a staff member at VCU
• Ability to thrive in a fast-paced, multitasking environment involving multiple projects and deadlines
• Effective verbal and written communication skills

Preferred Qualifications:

• Experience working in International Education
• Experience living or studying abroad
• Working knowledge of a foreign language

Learn more about VCU’s benefits here.