FISCAL CLERK (17 HOURS)

Posting Number: CS02076

Pay Rate: $22.26 - $24.18 per hour

Pay Grade Level: Grade 314

Union: ESP-URI/NEARI (Educational Support Professionals)

Status: Calendar Year, Part-time, Permanent

Department: Undergraduate Admission

Duties and Responsibilities:

GENERAL STATEMENT OF DUTIES: To perform responsible clerical duties in connection with the maintenance of financial and related records of a state agency involving the knowledge and application of bookkeeping principles and practices; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior; work is reviewed in process and upon completion.

SUPERVISION EXERCISED: As required, may supervise the work of a small group of clerical workers.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To record transactions in books of original entry and to post to ledger accounts from receipt, disbursement, expense and appropriation records according to established account classifications.
• To draw trial balances and prepare simple reports, schedules and summaries.
• To reconcile agency's records with those of the Division of Accounts and Control in order to assure complete agreement of records of disbursements receipts, outstanding orders and balances.
• To maintain current personnel records, prepare payroll adjustments and keep appropriation accounts.
• To keep inventories of office equipment and supplies and to be responsible for the maintenance of adequate stocks.
• To be responsible for petty cash funds.
• To prepare requisitions and vouchers.
• To examine and verify requisitions, payments, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks.
• To maintain files of requisitions, purchase orders, utility orders and other related records.
• To provide clerical assistance to a superior in the preparation of the annual budget requests of the agency and in the maintenance of accounts.
• To maintain records of cash receipts and disbursements and to make reports thereon.
• To make routine audits of employer reports of employment, wages and taxes.
• As required, to supervise the work of a small group of clerical workers engaged in record keeping and other routine clerical functions in the agency.
• To do related work as required.

Required Qualifications:

KNOWLEDGE, SKILLS AND CAPACITIES: A working knowledge of the principles and practices of bookkeeping and a reasonable speed and accuracy in making complex tabulations and arithmetical computations: a working knowledge of standard office methods and procedures; a familiarity with the uses of standard office equipment; the ability to understand and carry out both oral and written directions; the ability to operate adding and calculating machines; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

EDUCATION: Such as may have been gained through: graduation from a senior high school, including or supplemented by courses in bookkeeping and office practice; and

EXPERIENCE: Such as may have been gained through: employment as a bookkeeper.

OR: any combination of education and experience that shall be substantially equivalent to the above education and experience.