Fiscal Specialist 2

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The salary range for this position is $47,940 (minimum) up to $64,128. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement.

In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

About Eastern Washington University

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '26 -'27 College of Distinction (CoD), the second consecutive year it has received the national recognition.

Tribal Land Acknowledgement

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees' Collective Bargaining Agreement:

https://in.ewu.edu/hr/wp-content/uploads/sites/40/2025/05/WFSE-EWU-CBA-Barg.-Units-1-and-2-2025-2027_2024-12-02.pdf

After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training and asynchronous New Employee Orientation.

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Physical Demands

Contact Human Resources at jobs@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Protective Equipment

University, local, regional, and state mandates for public and personal protection should be followed as needed.

Required Qualifications

• High school diploma or GED.
• Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college-level accounting or bookkeeping. Equivalent education/experience will substitute for all minimum qualifications.
• Advanced MS Excel and Word skills.
• Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public

Preferred Qualifications

We highly encourage you to apply even if you do not have some (or all) of the preferred experience below:

• Bachelor's degree
• Previous experience in Higher Education

Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
3. Complete the online application form and respond to the online questions, if applicable.
4. Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
5. Please do not upload resumes that include photos of yourself.

Proposed Job Duties & Responsibilities

50% of Time:

• Provide fiscal support concerning accounting principles and functions, fiscal records and reports.
• May assist in informal training departmental personnel (one on one) for using the university accounting system, journal voucher input, IDPOs, month-end report generations, etc.
• Monitor and audit daily activity for the Bursar's recorded transactions and balancing bank deposits from all departments with accounting system data and initiate corrective action when variances occur.
• Audit, analyze and evaluate diagnostic reports for various transactions, such as daily system balancing control reports, reconciliation between accounting systems and operational data store (ODS), payroll, special journals, and budget adjustments.
• Audit daily input and preparation of accounting data for journal vouchers and other financial system information. Advise principal staff of alternative course of action.
• Perform daily processing of Bursar's Accounts Receivable and CRC system feeds into university accounting system.
• Perform processing for Payroll, Budget, Grants, Facilities, and other departments. Initiate corrective action when errors occur.
• Create ad hoc queries in data store to assist in identification and resolution of errors.
• Prepare special reports (internal and external) upon request from departments.
• Maintain General Accounting files in accordance with state records retention requirements.
• Perform other accounting duties and fiscal support as required.

25% of Time:

• Maintain journal vouchers and documentation of revenues and expenses for retention and audit purposes.
• Maintain a monthly record of outstanding checks and their resolution for the annual state reporting of unclaimed property to the Department of Revenue.
• Contact vendors, students, and employees concerning unredeemed checks.
• Prepare Lost or Destroyed Check Affidavit as required.
• Send due diligence letters to outstanding check holders.
• Provide advice on the handling and/or replacing of outdated checks.
• Prepare Department of Revenue Unclaimed Property reports for the Bursar, Accounts Payable, and Payroll departments.
• Remit unclaimed property with detail and summary reports to DOR.
• Assist the University to mitigate audit risk through departmental education and outreach.
• Assist with external auditor inquiries and understanding of internal controls.

15% of Time:

• Act as a project leader for part-time student employee(s) as needed.
• Assist Administrative Assistant with the check processing of accounts payable and payroll when needed.
• Verify data to ensure records are complete and accurate prior to transmitting direct deposit and printing of checks.
• Provide reports to management for approval and signatures.
• Maintain the inventory of office supplies for General Accounting, placing orders as needed.
• Other duties as assigned.

10% of Time:

• Assist Inventory Control and initiate physical inventory process which includes generating equipment verification lists using judgmental selection.
• Support Inventory Control and initiate tagging of equipment items based on purchase orders and receiving information which may involve travel to satellite campuses.
• Assist in preparation of inventory control procedures and information for Inventory Control Web site.
• Assist with periodic risk assessment to support alternative procedures in lieu of full inventory verification.