General Information

JMU's School of Professional & Continuing Education (SPCE) collaborates with individuals, business, and communities through transformative educational programs and experiences. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs.

SPCE seeks a Fiscal Support Coordinator to support internal staff, external partners, and to directly assist our Financial & Operations Manager. This position will perform administrative tasks related to all SPCE programming including fiscal processes, departmental reporting, hiring actions, and budget updates.

Duties and Responsibilities

• Entering and tracking of hiring actions (ePARs, paper PARs, etc.) for all our credit bearing programs
• Collecting and organizing paperwork backup for all transactions included in our Monthly Reconciliation reporting
• Running queries and reports from PeopleSoft systems (HR Management, Finance, Student Administration)
• Updating existing program budgets with query and report data
• Drafting and submitting various funds transfer documents
• Processing departmental purchases, payments, and funds transfers
• Identifying and tracking program level expenses
• Cross-training and providing backup for other operations staff as needed
• Documenting departmental processes and policies
• Working with Finance & Operations Manager to continually improve internal processes
• Other duties as assigned

Qualifications

Required Qualifications:

• Experience with budgeting, financial reporting, and administrative forms
• Proficiency in Microsoft Office products, especially Outlook and Excel
• Proficiency with mathematics
• Attention to detail and ability to organize multiple sources of information
• Excellent communication skills (verbal, written, and visual)