"Fiscal Technician 2"

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2024.

Job Summary:

Eastern Washington University is seeking a dedicated and detail-oriented Fiscal Technician 2 to join our Accounts Payable team within the Office of the Controller. This role is crucial in ensuring the smooth operation of our financial processes and maintaining the integrity of our accounts payable system.

Key Responsibilities:

• Accounts Payable Maintenance: Perform computerized maintenance of Accounts Payable Voucher Files, ensuring accurate posting to our system.
• Invoice Review and Processing: Review invoices against purchase orders in both the University’s Accounts Payable system (Banner) and the Facilities system (AiM). Apply knowledge of sales and use tax as necessary.
• Data Entry: Input invoices for all types of purchase orders into the system.
• Customer Service: Respond to inquiries from vendors and departments, resolve discrepancies, and gather necessary documentation for payments.
• Daily Operations: Schedule and execute daily check runs and AiM feeds, and reconcile daily reports.

Required Qualifications:

• High School Diploma or GED
• One to two years of general fiscal experience. (Bachelor’s degree in accounting will substitute for experience.)
• Experience with data entry, keyboard and 10-key
• Excellent verbal and written communication skills
• Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public.

Preferred Qualifications:

• Proficiency in Microsoft Office (including Word, Excel and Outlook)
• Specific experience in an accounts payable office
• Experience working with a large Enterprise Resource Planning (ERP) system such as Banner

Other Skills and Abilities:

• Perform all duties and provide service to internal and external customers in a courteous, responsible, and timely manner and maintain reliable attendance

Job Duties:

• Perform required computerized Accounts Payable Voucher File maintenance to post accounts payable vouchers to computer system. Review and audit stamp invoices for payment against purchase orders in the University’s Accounts Payable system (Banner) and the Facilities system (AiM). Understand sales and use tax as they apply to invoices. Input invoices into the system for all types of purchase orders including regular, blanket, open, standing and “check with order” orders. Verify purchase order number on invoices with corresponding purchase order number and vendor name on the computer system. On the same system, compare and input invoice against appropriate purchase order line item by line item where applicable. Input such information as invoice quantity, price, discount, tax, freight, etc. Input documents in preparation of demand checks. Also, verify and input index/fund and account codes when necessary. Percent of Time: 65
• Review and sign EWU Library and EWU Bookstore voucher distributions, and travel reimbursements for extensions and index/fund and account numbers. Review and approve via on-line method Dining Services vouchers. Review and sign miscellaneous payment documents (i.e., utility payments, petty cash reimbursements, refunds, travel advances, contracts, etc.) Input invoices to the computerized system and verify daily input with system reports from Accounts Payable System. Review vendor numbers in the vendor file and request updates to the file as needed (including name, address, city, state, zip code, telephone number, federal employer identification number, and 1099 code and 1099 type). Percent of Time: 10
• Respond to vendor and department questions, follow-up on discrepancies and collect supporting documentation for payments when needed. Percent of Time: 15
• Schedule daily check runs and daily AiM feeds. Check and reconcile daily reports. Other related duties as required. Percent of Time: 10

Conditions of Employment:

During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment. All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs. After starting employment, employees will complete required training. In person and Zoom training opportunities will be posted on InsideEWU and are listed on the Human Resources webpage at https://inside.ewu.edu/hr/training/. This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement: https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf

Salary Information:

The salary for this position is $37,896 (minimum) up to $48,960. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.