Fixed Asset Manager

The Fixed Asset Manager is responsible for managing Towson University’s fixed assets records, analyzing, implementing and directing the policies, systems and accounting methods necessary to oversee the proper recording of acquisitions and disposals of property and equipment (PP&E). This position is also responsible for maintaining the integrity of the departments’ records, including planning, coordination and conducting of physical inventory audits and responding to auditors’ requests, findings and recommendations. In addition, this position manages several staff and student workers, which includes managing the workflow and providing professional development opportunities.

Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

Responsibilities and Duties

• Identifying, managing and reviewing the tagging and recording of new capital and sensitive asset acquisitions. Identifying, updating, and reviewing the records of asset transfers, disposals and retirements.
• Ensuring the fixed asset inventory remains current and compliant with institutional policies and regulatory requirements.
• Planning, coordinating, and overseeing the annual sensitive assets audit and biennial capital inventory audit cycle. This includes developing an audit schedule, coordinating with departments to conduct physical inventories, supervising and performing asset verification preparing departmental inventory reconciliations and reports, and addressing discrepancies with relevant departments. Additionally, responsible for preparing final inventory cycle reports and responding to inquiries regarding asset status, policies, and audits.
• Ensuring compliance with institutional and USM regulations. Preparing for and responding to internal and external audits. Implementing audit recommendations to improve asset tracking and reporting.
• Supervising staff and student employees. Developing and updating policies for asset management and control. Implementing process improvements to enhance efficiency and accuracy. Training staff on asset management policies and procedures.
• Reconciling monthly asset records and ensuring depreciation and capitalization policies are correctly applied and posted correctly. Assisting with year-end financial reporting related to fixed assets.
• Communicating with and training inventory coordinators regarding their role as inventory custodians for their departments.
• Performing fixed asset-related testing for Oracle system updates.

Qualifications and Skills

• Bachelor’s Degree, preferably in Accounting, Finance or business-related field, and four years of related experience.
• This position requires an understanding of capital asset classifications, depreciation, and financial reporting requirements.
• Familiarity with federal, state, and institutional policies related to property records, including GAAP (Generally Accepted Accounting Principles), GASB (Governmental Accounting Standards Board), and audit requirements.
• Experience with asset management ERP systems such as Oracle, PeopleSoft and AssetWorks.
• Knowledge of best practices for asset tracking, tagging, reconciliation, and disposal processes.
• Awareness of internal controls and risk assessment methodologies to prevent asset mismanagement.
• Understanding of acquisition, surplus, and disposal regulations for capital and sensitive assets.
• Capability to identify discrepancies, analyze trends, and develop solutions to improve asset tracking.
• Ability to plan and execute physical inventory audits, manage deadlines, and coordinate with multiple internal and external constituents.
• Proficiency in Excel, database management, and asset management software. Experience in leading a team, providing guidance, and ensuring compliance with policies and procedures.
• Self-motivated to oversee asset records and drive process improvements. Ensuring compliance with institutional and external guidelines for asset management.
• Educating employees on property record policies, proper asset management, and reconciliation procedures.
• Strong verbal and written communication skills to work with stakeholders, provide training, and respond to audit inquiries.

Salary and Benefits

Targeted salary range of $70k-$80k annually and full University benefits that include 22 days of annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here. TU also offers a variety of great perks and discounts, which can be found here.

This position will be open for a minimum of 14 days.

About Towson University

The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).