The Fleet Office Administrator plays a key role in maintaining the efficiency of our fleet department. This position supports day-to-day administrative tasks, assists with vehicle records, tracks maintenance schedules, and ensures compliance with company and DOT standards. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.
Key Responsibilities
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Maintain and update vehicle and equipment records, registrations, and inspection logs.
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Schedule and track vehicle maintenance, repairs, and inspections.
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Process purchase orders, invoices, and vendor communications related to fleet services.
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Assist with driver compliance documentation (licenses, certifications, insurance).
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Support fuel card management and monthly reporting.
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Coordinate with project managers and field teams regarding vehicle assignments and availability.
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Prepare reports and spreadsheets for fleet performance, costs, and utilization.
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Perform general administrative duties (filing, scanning, correspondence, data entry).
Qualifications
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2+ years of administrative experience (fleet, construction, or logistics preferred).
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Strong organizational and multitasking skills with attention to detail.
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Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
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Familiarity with fleet management software is a plus.
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Excellent written and verbal communication skills.
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Ability to work both independently and as part of a team.
Benefits
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Competitive hourly pay ($18$23/hr, based on experience)
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Medical, dental, and vision insurance
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Paid time off and holidays
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401(k)
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Opportunities for advancement within a growing company
Company is an Equal Opportunity Employer
PM23
Compensation details: 18-23 Hourly Wage
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