Foundation Fund Accountant

What you'll do and what you'll bring:

Position Function:

Provide accounting, fund administration, financial operations, and stewardship support to the Foundation Finance Team for the Ball State University Foundation and its related entities. This position is responsible for monitoring and administering Foundation funds, ensuring compliance with donor intent and fund agreements, and Foundation policies. Responsibilities include reviewing and processing fund disbursements, supporting financial reporting and audit activities, maintaining effective internal controls and assisting in the stewardship of Foundation assets. The successful candidate will apply accounting principles, analytical skills, sound judgement, and a strong service orientation to support the Foundation's fiduciary responsibilities and financial operations.

Duties and Responsibilities:

• Administer fund disbursement withdrawal requests and serve as a steward of Foundation funds. Review withdrawal and payment requests for accuracy, fund availability, compliance with donor intent, fund agreements, and Foundation policies. Analyze, reconcile, and validate charges to ensure appropriate allocation and accounting.
• Record transactions in the financial system, coordinate payment processing, monitor cash requirements, and communicate with vendors and internal stakeholders regarding disbursement-related matters for all entities. Provide supporting documentation to the Office of the University Controller on a monthly basis.
• Interpret, analyze, and monitor Foundation fund agreements and related documentation to ensure expenditures and financial activity adhere to donor intent, fund restrictions, and available balances. Provide guidance and information to Foundation staff, campus partners, and other stakeholders regarding Foundation related transactions and procedures.
• Prepare and maintain weekly and monthly cash flow projections related to fund disbursement and Foundation operating activities. Communicate regularly with the Foundation Controller regarding cash needs and funding requirements.
• Support administration of Foundation credit card program by reviewing expenditures for business purpose, policy compliance, proper documentation, and accurate accounting treatment. Research discrepancies, resolve issues, and communicate with cardholders as needed.
• Assist with the administration of the unclaimed property process for all entities, including monitoring outstanding items, processing voids and reissues, supporting state reporting requirements, and ensuring compliance with applicable laws and regulations.
• Support annual Form 1099 reporting for all entities by reviewing vendor activity, analyzing transactions, validating classifications, and maintaining compliance with federal reporting requirements.
• Support annual external audit and other compliance reviews by preparing documentation, responding to information requests, and maintaining audit-ready records in accordance with accounting standards and Foundation policies.
• Identify, recommend, develop, and implement process improvements that enhance operational efficiency, strengthen internal controls, improve reporting accuracy, and support effective fund administration. Maintain written procedures and documentation related to assigned responsibilities.
• Provide operational support to the Foundation Finance Team, including preparing correspondence, reports, and communications for internal and external partners.
• Perform other related accounting, financial, fund management and administrative duties as assigned.

Minimum Qualifications:

• Bachelor's degree in Finance, Business, or Accounting (or related) from an accredited institution, or equivalent combination of education and experience.

Additional Preferred Qualifications:

• At least two years of experience in computer systems, accounting applications and related software, and databases
• Knowledge of/experience with not-for-profit organizations and fund accounting
• Excellent verbal and written communication skills; proficient with Microsoft Excel.

How to apply:

How to Apply:

For inquiries, please contact:

Amy McClure at almcclure@bsu.edu

Please follow upload instructions to attach all of the required supporting documents listed below.

Supporting Documents Upload Instructions:

Important: Do not use the Autofill feature when uploading your resume.

Required Document:

• Resume

Optional Document (Recommended for best consideration):

• Cover Letter detailing your qualifications for the position.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 24 vacation days, 12 sick days and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that shows you the value of our core benefits. Select the Total Compensation Calculator - Professional and download the spreadsheet. If you are applying for a 10-month position or one with Burris or Indiana Academy, please select the corresponding calculator.