Develop, implement, and disseminate critical information to scholarship committees about deadlines, policies and procedures associated with scholarship distribution.Serve as a liaison with Student Financial Services and scholarship committees to ensure criteria for scholarships are being met as set-out in donor agreements.Monitor funds and fund agreements to ensure that scholarships are awarded using the criteria given by donor.Coordinates the scholarship notification and donor thank you process by oversight of receipt and review and the thank you letters from students, notifying Student Financial Services of the receipt so funds may be disbursed, and distributing thank you letters to donors.Serve as the liaison to the campus community and other volunteers on scholarship distribution processes and the importance of adhering to donor agreements in the selection process.Annually assemble and manage the Ad Hoc scholarship committee.Manage all aspects of preparation and dissemination of the Endowment Report for all donors distributed annually.Ensure reporting is timely, consistent, and accurate while demonstrating use, impact and financial management of gifts.Assist in the creation and distribution of the Annual ReportEnsures donor confidentiality as well as the confidentiality of the projects undertaken by University Advancement.Work with Donor Relations Coordinator, as needed, to provide names of scholarship recipients for donor relation and publicity purposes.Provide exceptional customer service with both internal and external audiences focusing on creating a donor-centered culture.Facilitates good donor relations by representing University Advancement and Alumni Foundation at functions and meetings as assigned and working with donors and potential donors, alumni, students, friends, and various constituencies of the University to strengthen their ties to UCM.Fund Management and Development responsibilities to include: 35%- Serve as the primary contact for Development staff with relation to writing new fund agreements and statement of intent forms.
- Serve as the administrator of and manage the Docu-Sign program to coordinate signatures, to include but not limited to, new and amended fund agreements, Opportunity Grants, Advancement/Alumni Foundation contracts and other documents as requested by senior staff members.
- Collaborate with Advancement staff, campus partners, and/or donors to prepare all paperwork for establishment of new Foundation funds.
- Create new funds in the enterprise relationship software systems and assist the Director of Foundation Financial Operations in all aspects of creating new funds and related files (both electronic and hard chart files).
- Periodically audit and manage the named scholarship files to ensure compliance that the donor intent is still applicable to the program and/or purpose. Audits will include review for compliance with UCM Board of Governors policies, Alumni Foundation policies, and all related federal and state laws.
- Answer questions from internal and external constituents regarding specific foundation funds restrictions to ensure appropriate spending per donor intent.
- Assist the Director of Foundation Financial Operations with the management of the Planned Giving files (both electronic and hard chart files.)
- Process travel expenses and University credit card transactions for director of foundation financial operations, and directors of development using UCM's accounting software application and following the travel rules and approval processes of the university.
- Complete daily electronic bank deposit process for all gifts received.
Secondary responsibilities to include: -10%- Understand and utilize the enterprise relationship software systems for effective and efficient constituent management.
- Commissioned Missouri Notary Public (application fee and training will be at the expense of the Alumni Foundation).
- Work on special projects and complete other duties as assigned by Director of Foundation Financial Operations.
- Assist with receptionist responsibilities for the Office of University Advancement and Alumni Foundation as assigned.
Typical QualificationsEducation: - Associate's degree (Specify field(s) of study below)
- Associate's degree in Accounting, Management, Business/Office Administration or related field required.
- Bachelor's degree in Accounting, Management, Business/Office Administration or related field preferred.
- Education may be substituted for experience or experience may be substituted for education based on the following equivalencies: AA or 60 credit hours = 2 years; BA/BS or 120 credit hours = 4 years; MA/MS = 6 years; PhD = 8 years.
Experience: - One (1) year of not-for-profit organization experience required.
Special Instructions:Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.
