Job Details
Position Overview
This is a Federal Work Study Program (FWSP) student technical position, which serves as the University Mail Room student worker, and is an essential member of the university's administrative support team. This position offers a valuable opportunity for a current student to gain practical experience while contributing to the efficient and organized functioning of the mail room. The student worker will be responsible for processing incoming and outgoing mail, handling packages, and providing…
excellent customer service to the university community.
Hours per Week
Up to 16 hours per week, 3pm-7pm, Monday-Thursday.
College/Department Overview
University Mail Room.
Department Specific Job Functions
- Mail Sorting and Distribution: Receive, sort, and distribute incoming mail and packages to appropriate recipients within the university. Ensure accurate and timely distribution of mail to housing student recipients.
- Package Management: Manage the intake and tracking of incoming packages and notify recipients of their arrival. Assist with outgoing package preparation and shipment, ensuring proper labeling and documentation.
- Customer Service: Provide friendly and courteous customer service to students, faculty, and staff who visit the mail room. Assist individuals in locating their mail or packages, answering inquiries, and addressing any concerns.
- Mail Room Organization: Maintain the organization and cleanliness of the mail room, ensuring a safe and efficient work environment. Manage mail room supplies and inform the supervisor when supplies need replenishment.
- Process Outgoing Mail: Sort and apply accurate postage to outgoing departmental mail.
- Mail Forwarded and Returns: Handle mail forwarding requests for students and staff who are temporarily away from the university. Process undeliverable mail and arrange for proper returns or forwarding as necessary.
- Package Notifications: Utilize mail tracking systems to update recipients on the status of their incoming packages. Ensure accurate and timely notifications to recipients when packages are ready for pickup.
- Data Entry and Record Keeping: Maintain accurate records of incoming and outgoing mail and packages. Assist in data entry tasks related to mail tracking and reporting.
- Collaboration: Work collaboratively with other mail room staff and student workers to efficiently manage the workload and ensure excellent service.
Note: The job description may be subject to periodic updates or modifications in line with changes in the mail room's operational requirements. The university aims to provide an inclusive and diverse work environment and encourages students from all backgrounds to apply for this position.
Enrollment Requirements
Fall/Spring Semesters: All student employees must be enrolled at least half-time to be eligible to work any UCO student position. Half-time enrollment for fall/spring semesters is considered 5 hours for graduates and 6 hours for undergraduates. International students must be enrolled full-time to be eligible to work as a student employee. Full-time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.
Summer Semester: Student employees working regular student positions must be enrolled in at least 3 credit hours to be eligible to work during the summer. Students not enrolled in summer classes must be enrolled in fall classes in order to work during the summer, but they (and the department) will be required to pay FICA taxes. Student employees working FWSP positions must be enrolled in a minimum of 6 credit hours (if undergraduate) or 5 credit hours (if graduate) in order to work during the summer in a Federal Work Study Program position.
Enrollment Exception: If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact jobs@uco.edu for more information.
FWSP Requirements
To be considered for Federal Work Study Program (FWSP) employment, you must be awarded work study through the Office of Financial Aid & Scholarships. Please be aware, the summer FWSP award is a separate application process, and is not included with the fall/spring FWSP award. Contact Financial Aid for more information.
Enrollment requirements for FWSP employment are the same each semester. Undergraduates must be enrolled in a minimum of 6 credit hours, and Graduates must be enrolled in a minimum of 5 credit hours. If a student is enrolled in their final semester and the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of remaining credit hours needed to graduate and the anticipated graduation date) and provide the letter to the hiring department for submission to Human Resources. Contact jobs@uco.edu for more information.
Qualifications/Experience Required
The selected candidate must be currently enrolled as a full-time student at UCO, and awarded Federal Work Study.
Knowledge/Skills/Abilities
- Strong organizational skills and attention to detail.
- Excellent written and oral communication skills.
- Sensitivity of intercultural communication.
- Good interpersonal skills.
- Dependable.
- Punctual.
Physical Demands
Reasonable accommodation, in accordance with ADA requirements, may be made upon request to enable individuals with disabilities to perform essential functions.
Organization
The University of Central Oklahoma prepares future leaders in an opportunity-rich environment, ideally located in the Oklahoma City metropolitan area. Central offers an innovative learning community to its more than 17,000 students, where teaching comes first, a commitment seeded in the university's roots as a teaching college. Students at Central develop personal relationships with more than 450 full-time faculty, 450 adjunct faculty and over 850 staff, like 2008 U.S. Professor of the Year, Dr. Wei Chen, who are committed to transforming lives.
With 117 undergraduate majors and 59 graduate programs, Central is a smart investment for students dedicated to their future success. Notable academic programs include Forensic Science, Music Theatre, Mass Communications, Accounting, the region's only accredited Professional Golf Management program, Jazz Studies and the Academy of Contemporary Music at UCO, located in downtown Oklahoma City's Bricktown district.
Central's appealing 210-acre campus is on track to become a certified botanical garden, offering both a pleasing learning and living environment and a source of pride for students, employees and alumni. In fact, Central is ranked among the top universities nationally in residence life and as one of the top universities to work for by the "Chronicle of Higher Education." Central is also an official U.S. Olympic and Paralympic Training Site, and hosted the 2010 World Sitting Volleyball Championships on campus. Founded in 1890, Central is the state's first public institution of higher learning, and continues to cultivate creativity and innovation in every corner of campus, bringing to life its core values of Character, Community and Civility each day.
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MISSION
The University of Central Oklahoma (UCO) exists to help students learn by providing transformative education experiences to students so that they may become productive, creative, ethical and engaged citizens and leaders serving our global community. UCO contributes to the intellectual, cultural, economic and social advancement of the communities and individuals it serves.
VISION
UCO will become one of the Top 10 metropolitan universities of our kind in the United States by providing a transformative education as well as development experiences that help learners achieve their highest level of leadership potential.
CALL TO ACTION
The University of Central Oklahoma transforms each student by focusing our resources on the Central Six tenets of transformative learning.
All students will be transformed with:
- Discipline Knowledge
- Leadership
- Research, Scholarly and Creative Activities
- Service Learning and Civic Engagement
- Global and Cultural Competencies
- Health and Wellness
Transformative learning is a holistic process that places students at the center of their own active and reflective learning experience.
About Edmond/Oklahoma City Metro
The University of Central Oklahoma is located in Edmond, a part of the growing, thriving Oklahoma City metropolitan area. At Central, our students, faculty and staff get the best of both worlds - the "small town" feel of Edmond, with the big city excitement of the Oklahoma City metro. Both the Edmond and the Oklahoma City metro consistently rank nationally among the safest, most affordable and most exciting places to live. In fact, Edmond recently ranked among the best places to live in the nation by Money Magazine and Family Circle magazine, and Oklahoma City ranked sixth in the nation for the "Best Places for Young Adults" by Portfolio.com. From year-round arts, music and theater offering, to exciting sporting events like the NBA's Oklahoma City Thunder, to first class shopping, dining and more, Edmond and the Oklahoma City metro offer a diverse, active, culturally enriched lifestyle that's on the move to even bigger and better opportunities.
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