Gallery Manager

Since its inaugural exhibition in 2006, the Michael and Noemi Neidorff Art Gallery at Trinity University has supported and enriched the Department of Art and Art History's curricular programs and activities, while making vital contributions to the cultural life of the University and the city of San Antonio. The Gallery's exhibitions and events benefit Trinity's general student population, its faculty and staff, its alumni, and the greater San Antonio community.

The Gallery Manager works in collaboration with the Gallery Committee and Department faculty to ensure the continued success and growth of the Neidorff Art Gallery. This multi-faceted position oversees the logistics and administration of the Gallery's day-to-day operations; plans, executes, and installs the Gallery's exhibitions; plans and coordinates related activities and events (lectures, gallery talks, workshops, educational programing, receptions, publicity, etc.). The Gallery typically holds five exhibitions per year, including two student shows.

JOB DUTIES

Exhibition Management

• Plan and design Gallery exhibitions
• Install and deinstall Gallery exhibitions
• Design and fabricate, or procure as necessary, gallery furnishings, mounts, and fixtures
• Prepare artworks for display
• Coordinate shipping, receiving, packing, and return of artworks
• Communicate with artists, curators, vendors, and other stakeholders
• Prepare exhibition didactics and other signage
• Prepare press releases, announcements, and other publicity materials; manage publicity, including website, social media, and other communications
• Photograph and document Gallery exhibitions and related events

Administration

• Communicate with Department, University, and contract personnel on all matters related to Gallery and its programs
• Create loan agreements, insurance documentation, condition reports, etc. for loaned artworks
• General bookkeeping; develop and manage budgets for Gallery programming
• Develop and maintain Gallery calendars
• Manage Gallery archives; maintain and update records
• Act as internal and external point-of-contact for all Gallery-related matters

Exhibition Programming

• Organize and administer calls for entries and other Gallery programming initiatives
• Coordinate events and programs associated with Gallery exhibitions
• Provide training for student workers on Gallery exhibitions
• Coordinate and lead class visits and other educational engagement activities

Operations, Maintenance, and Security

• Coordinate Gallery staffing during opening hours
• Manage and secure Gallery, workroom, and storage spaces
• Ensure safety and security of artworks
• Manage, maintain, and secure Gallery equipment and supplies
• Clean, repair, and maintain Gallery spaces before and after exhibitions
• Maintain a clean and safe working environment

Mentoring and Supervision

• Recruit, train, and supervise student workers
• Provide mentorship and training for student artists and curators; model gallery management best practices

Professional Activities

• Maintain and develop professional interests through continued research, training, and engagement with best practices in gallery management
• Provide expertise and guidance on best practices for students, faculty, and guest artists

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.
• Complies with all Trinity University policies and guidelines.
• Performs other duties as required.

EDUCATION

Required:
Bachelor's degree (B.A.) from four-year college or university

Preferred:
Master's degree (M.A., M.F.A.) or equivalent

EXPERIENCE

Required:
1-3 years experience

Preferred:
3-5 years experience

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Knowledge of best practices in exhibition installation, art handling and shipping.
• Knowledge of general safety and security requirements relating to facilities, artwork, equipment, materials, and activities within the Gallery and teaching environments.
• Demonstrated fluency in design and aesthetic principles relating to contemporary visual art
• Project and time management skills
• Administrative and communication skills
• Writing and editing skills

Preferred:

• Graphic design skills
• Photography and image editing skills
• Knowledge of construction techniques specific to gallery furnishings

LICENSES/CERTIFICATIONS

Required:
--

Preferred:
--

OTHER REQUIREMENTS

All jobs require a current Criminal Background Check (CBC).

SUPERVISORY RESPONSIBILITIES

• Supervises two or three student workers
• Occasional supervision of student exhibition participants

NUMBER OF DIRECT REPORTS

2-3 student workers

NUMBER OF INDIRECT REPORTS

None

SUPERVISION RECEIVED

Limited supervision. Operates independently.

DECISION MAKING

Work where procedures are of varied or diversified nature

BUDGET RESPONSIBILITY

Responsible for budget and expenditure authority

FINANCIAL RESPONSIBILITY

Less than $250,000