"Gift Processing and Data Management Specialist"

Gift Processing and Data Management Specialist

Job Identification: 19483

Posting Date: 10/14/2025, 04:10 PM

Job Schedule: Full time

Locations: 700 S University Parks Drive, Waco, TX, 76706, US

Degree Level: High School

What We Are Looking For

Baylor University is seeking a Gift Processing and Data Management Specialist to serve within University Advancement Services and reports to the Gift Processing Manager. This position is responsible for the recording and processing of contributions and ensuring all gifts are promptly and accurately entered and receipted according to IRS guidelines. It also provides support to the Data Management team by updating alumni and donor records.

Hybrid work will be considered on a case-by-case basis. Must live in the greater Waco area.

A high school diploma and one year of relevant work experience is required. An Associate's degree and five years of experience are preferred.

*All applicants must be currently authorized to work in the United States on a full-time basis.

The ideal candidate will possess the following knowledge/skills/abilities:

• Ability to bring innovative ideas to the workplace
• Ability to learn quickly and feel comfortable with new and changing technologies
• Good verbal and written communication skills
• Good phone and customer service skills
• Ability to interact and work well with others
• Proficiency in Microsoft Excel
• High attention to detail and the ability to effectively multi-task in a deadline-driven atmosphere

What You Will Do

• Answer customer service phone calls and assist with resolution or redirecting
• Review and reconcile gift batches
• Ensure all gifts are promptly and accurately entered and receipted according to IRS guidelines
• Ensure gift receipts are backed up to imaging system
• Manage the Gifts email inbox
• Assist with the data management of donor records
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.