"Gift Receiving Specialist"

Gift Receiving Specialist

Reporting to the Gift Receiving Manager for the Gift Receiving team, this position serves a critical role in the day-to-day processing of revenue for the University of Georgia Foundation. The position is accountable for establishing controls for payments received by the Foundation and supporting accurate and timely processing of donors' contributions.

Special Instructions to Applicants

This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Minimum Qualifications

Associate's degree or equivalent and 2 years of related experience

Preferred Qualifications

Prior experience in banking or financial services

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting principles, practices, and standards
• Reliable analytical skills
• Careful attention to detail
• Excellent organizational skills
• Excellent verbal and non-verbal communication skills
• Fluent typing skills and proficiency in Microsoft Word, Excel, and Outlook
• Ability to work well within a team and individually
• Ability to follow directions and meet deadlines

Additional Division Expectations

Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Duties/Responsibilities

(30%)
Analyze each payment (check) received to ensure appropriateness of deposit at UGAF.
Review payment details and designations, deposit checks. and enter payments in CRM, initiating team workflow processes.
Process, batch, and scan credit card donations and other income that come by mail and phone.
Review and batch cash and prepare for deposit.
Prepare address change letters to donors. File physical backup of revenue documentation.

(15%)
Manage UGA Foundation recurring credit card gift portfolio.
Enter new recurring credit card gifts.
Process all daily scheduled recurring gift credit card payments
Conduct follow-up of expired and failed recurring gift payments, including drafting form letters to donors for updated payment information.

(15%)
Review and commit phonathon gifts and pledges in the donor database (GAIL).
Establish and update constituent biographical records when necessary.

(30%)
Index gift backup once Gift Accounting has committed transactions.
Monitor Vanguard Folio Index Assurance report; Review images and correct indexing as needed.
Monitor and review UGAF gift receipts, send to printing service daily, and respond to donor’s receipt requests.
Monitor and associate UGAF memorial and honorary tribute gift transactions.

(10%)
Crosstrain and serve as backup to other Gift Receiving and Gift Entry teams.
Assist in managing incoming mail for UGA Foundation.
Assist in monitoring departmental email account.
Support the UGA Foundation Administrative Specialist as needed with office tasks and serve as backup to the UGAF office front desk in the absence of the Administrative Specialist.