GME Financial Analyst

Job ID: 298395

Location: Augusta University

Full/Part Time: Full Time

Job Summary

The MCG GME Financial Analyst will assist the GME Manager with financial operations, including preparation of the original budget, GME central budget, and associated exhibits, as well as monthly and annual financial reports and statements. They will also reconcile the GME budget each month, covering State, Wellstar, St. Joseph/ Candler, VA, Piedmont, MCG Foundation, Georgia Board, and other funding accounts as needed. They will manage accounts to ensure expenditures are processed appropriately and fund amounts remain within budget guidelines.

This position must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of responsibilities, functions and underlying management structure of the Graduate Medical Education Office, Residency Training Program, and Wellstar MCG Health. They must have expertise in Microsoft Excel, organizing and independently prioritizing work, establishing/improving procedures, ensuring orderly and timely workflow, and must maintain strict privacy in handling large amounts of confidential information. Serve as a liaison with MCG Operations, Wellstar, MCG Foundation, VA Medical Center (VAMC), and other agencies.

Responsibilities

The responsibilities include, but are not limited to:

Liaison with VAMC

• Maintain VA billing data for House Staff in compliance with VA Disbursement Agreement and GME Policies, process monthly VA billing, manage and update VA draft Bill, prepare invoices and submit to the VA Medical Center for payment.
• Assist with ongoing monitoring of VA reimbursements, data collection, analysis, and reporting to the Senior Associate Dean for GME& VA Affairs and MCG Operations, reconcile VA billing with payments received and report reimbursement funds received to include any deficits.
• Ensure consistency between VA monthly reporting and monthly state reporting, ensure accuracy of documents sent to the VA to include onboarding documentation necessary for reimbursement and monthly House Staff schedules.

MCG GME Budgeting and Reconciliation

• Assist with monthly validation; House Staff FTE; and budget projection reporting. Maintain communication and review GME budget projections with relevant managers and attend budget review meetings. Prepare requested reports and surveys; support financial requests from management; assist with ePAR transactions, budget amendments, and cost transfers to manage budgets accurately. Monitor and reconcile GME accounts regularly to ensure timeliness, accuracy, and compliance with institutional guidelines.
• Assist with review of monthly House Staff budget and distribution verification; identify discrepancies; process ePAR transactions for ad Hoc Salary Changes and Distribution Changes as needed to ensure that House Staff expenses are allocated appropriately; process Additional Duty Pay ePAR transactions in Peoplesoft for House Staff extra duty.
• Assist with completion of special projects, surveys, and questionnaires pertinent to the financial functions and activities in the GME department. Must meet all institutional guidelines while providing complete and accurate information and complete additional duties as assigned in a timely fashion.

GME Committees

• Develop and maintain comprehensive financial models for all new programs and complement changes, ensuring thorough documentation of all related assumptions and outcomes for the GMEC (GME Committee), GME Governing Body, and JOC (Joint Operating Committee). Serve as the primary support for record-keeping and complement tracking for both the GMEC and GME Governing Body, including the creation of tracking documents to facilitate informed decision-making.
• Assist the GME Manager and Director of Operations in the preparation and annual renewal of the GME REPSA ($50+ million) with Wellstar. Prepare, manage, and monitor external GME contracts to ensure compliance and effective tracking. Work closely with the AU accounting and billing divisions to ensure all invoices to external agencies are generated and revenue is received.

Auditing

• Audit and process payments; address accounting discrepancies; record and analyze revenues and expenses accurately; maintain budgets with periodic reporting; keep financial records according to established policies.
• Analyze financial data; recommend efficient resource allocation; assist with trend, cost, revenue, commitment, and obligation analysis to project future financial outcomes.

Other

• Perform all other related duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university with two years of experience in financial analysis or other business-related field.

Knowledge, Skills, & Abilities

ABILITIES

• Ability to maintain confidentiality

KNOWLEDGE

• Working knowledge of AU's policies and procedures.
• Complete understanding of the structure and guidelines related to National Institutes of Health sponsored projects.
• Proficient in Microsoft Office and other computer software/databases.

SKILLS

• Excellent interpersonal, written, and verbal communication skills.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Salary Minimum: $52,500/Annually - $65,600/Annually

Pay Band: 10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period: 5/11/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.