"Graduate Admissions Processor - College of Business and Economics"

Position Title: Graduate Admissions Processor - College of Business and Economics

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant III

Job Duties:

This position provides general administrative support while exercising discretion to support the College of Business and Economics Graduate Programs. The working hours for this position are Monday-Friday 7:45 am- 4:30 pm with a 45-minute lunch. This position reports to the Associate Dean and is integral to the College of Business and Economics Graduate Programs.

RESPONSIBILITIES:

• Greet, assist, and direct visitors (faculty and staff, current/past/potential students, and other visitors) professionally.
• Review, monitor, and process all graduate-level applications (including international students) and communicate with students, Graduate School, Registrar, and others as needed.
• Process program plan with appropriate correspondence for each student after the graduate advisor has met with them. Enroll, swap, add and drop classes for students in WINS as requested by Associate Dean or graduate advisor.
• Process Guest Matriculants, change in program, start term, change in status, and change in emphasis for graduate students.
• Maintain all student files (graduate programs and certificates) and update the database with all new student information each semester.
• Monitor and manage enrollment statistics.
• Assist with CRM development and refinement. Communicate with admissions, graduate school, and advisors concerning CRM.
• Coordinate the Associate Dean's office communication to faculty and students on University and Graduate Office Policy, course delivery, and other relevant information.
• Manage DBA program logistics.
• Serve as the administrative assistant to the Associate Dean for Graduate Programs.
• Manage Graduate Assistantships applications.
• Supervise and train student workers and assign tasks.
• Support office operations and manage office supplies.
• Coordinate graduate special events.
• Manage Hyland Hall room reservations and make arrangements associated with the reservations.
• Serve as backup to the Dean's Assistant for approval of electronic travel authorization and travel reimbursement forms completed by college faculty, staff, students, and guests.
• Attend campus training and stay up to date and knowledgeable on University travel policies and the booking tool, especially related to our college.
• Perform other duties assigned by the Associate Dean.

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Prepares and audits complex records, edits documents, and reviews work done by others
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department: College of Business and Economics

Compensation: Well-qualified candidates can expect a starting hourly wage within a range of $20.00-$22.00. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Bachelor’s Degree
• Experience with Microsoft Office, WINS, CRM applications, and other University adopted applications

Knowledge, Skills and Abilities:

• Excellent work ethic and willingness to adapt and learn in a changing environment in higher education
• Attention to detail with excellent time management skills
• Ability to work collaboratively and communicate effectively with students, co-workers, School of Graduate Studies personnel, and UW-Whitewater faculty
• Excellent oral and written communication skills
• Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds

How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter, Resume, Name and contact information for three professional references. Applications received by September 14, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

Contact Information: For questions regarding this position, please contact: Heather Rasmussen, Department Assistant, 262-472-1361, RasmusseHL21@uww.edu.