Graduate Program Advisor and Administrator

About us:

A leader in materials research and applications, we are an integral part of the Faculty of Applied Science & Engineering. The Department of Materials Science & Engineering is a discipline that enables all technologies, and is at the forefront of addressing global issues that have a direct impact on our lives today. Our cutting-edge research in advanced materials creates technological solutions for environmental challenges such as climate change, resource depletion and energy availability. As a world leader in materials applications and processing, our commitment to research and teaching excellence fosters innovative thinking, leading to the development of sustainable technologies that make a global impact.

Your opportunity:

Under the general direction of the Manager of Administration, and the Associate Chair, Graduate Studies, the Graduate Program Advisor and Administrator is responsible for the administration of graduate programs, including graduate student services, counseling and initiatives. The incumbent will guide students through their MSE graduate program experience, leading or participating in activities related to admissions, scholarships, scheduling, academic counselling, and internships. The incumbent will ensure that all departmental registrarial and related activities are consistent with Departmental, Faculty and University policies and procedures. As the first point of contact for graduate students and graduate faculty, the incumbent will provide a range of administrative support functions to the Department. This position is responsible for launching new initiatives and programs in the graduate office.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Conceptualizing, organizing and executing new initiatives, events and programs in the graduate office
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Reviewing and assessing admissions applications
• Analyzing statistical information to inform enrollment projections and planning
• Maintaining and creating information on digital platforms and/ or printed material
• Coordinate Graduate Student activities around Graduate Seminar
• Making informed referrals and supporting an individual in distress until referral contact is made; Handling sensitive and/or confidential information

Essential Qualifications:

• Bachelor's Degree in Materials Science and Engineering or acceptable combination of equivalent experience.
• Minimum four years relevant experience in student services and program administration; preferably applying graduate policies and guidelines for providing student counselling.
• Familiarity with using ROSI, the University’s student records system or equivalent and SLATE.
• Demonstrated sensitivity to student needs, and excellent customer service.
• Strong organizational, time management and multi-tasking skills.
• Excellent verbal, written and listening skills.
• Demonstrated attention to detail in completing and maintaining detailed, accurate records, ability to meet deadlines while working in an environment with interruptions; exercising good judgment, tact, discretion and initiative.
• Ability to cope with changing set of academic regulations, and adapt to new and/or changing procedures.
• Proficiency with the Teaching Assistant Management System (TAMS).
• Experience editing content for brochures, newsletters, websites and/or handbooks.

To be successful in this role you will be:

• Approachable
• Efficient
• Organized
• Problem solver
• Tactful

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

A job description is available upon request

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.