Graduate Program Coordinator and Executive Assistant - Health Administration

Advertising Summary

The Department of Health Administration in the VCU College of Health Professions is seeking a new Graduate Program Coordinator and Executive Assistant.

Department Summary

The VCU Department of Health Administration is a premiere research department geared toward creating the most innovative, compassionate, and business-savvy leaders to reimagine healthcare.

Duties & Responsibilities

Department Chair Executive Assistant Support

• Provides executive assistant support to the Chair; manage calendars, plan meetings, take minutes at monthly department and directors meetings (2-3/month)
• Prioritizes incoming phone calls, messages, and mail; assesses urgency of requests and handles in a timely and professional manner

General Department & Faculty Support

• Serves as department receptionist: greets all visitors, answers and directs phone and email inquiries
• Manages Department calendar and manages building space reservations

Graduate Program Administrative Support

• Maintains confidentiality of student records and other student information
• Processes student scholarship award notifications; monitors student registration and holds

Event Coordination & Alumni Advisory Council Support

• Coordinates logistics for annual KMU visit over VCU’s spring break
• Co-leads planning, communicating, and executing internal and external department events

Qualifications

Minimum Qualifications

• Bachelor's degree or equivalent combination of experience and education.
• 1-3 years of related experience providing administrative support
• Previous experience coordinating event logistics.

Preferred Qualifications

• Previous work experience supporting leadership in academic environment.
• Knowledge of University policies and procedures