"Graduate Program Student Assistant"

Job Details

Posting Number: G/R31172P

Working Title: Graduate Program Student Assistant

Department: ENGR-Acad Affairs & Assessment

About the University of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department: The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that’s consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.

College/Unit/Department website: https://engineering.uga.edu/

Employment Type: Employee

Advertised Salary: 11.75

Anticipated Start Date: 10/01/2025

Posting Date: 09/15/2025

Open Until Filled: Yes

Special Instructions to Applicants: For full consideration, please include the following materials with your application: Resume/CV, Cover letter, List of 3 references with contact information

Location of Vacancy: Athens Area

EOO Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Duties/Responsibilities:

• Email Correspondence: Respond to and route incoming email correspondence to the appropriate departments or individuals. Answer basic questions and escalate as needed. Maintain an organized email system, ensuring timely responses and follow-ups. (55% of time)
• Organizing and Filing: Assist in organizing and maintaining physical and digital office files. Ensure that all documentation is properly categorized and accessible. (25% of time)
• Event Planning and Assistance: Support the planning and execution of student events. Assist with the coordination of event organizers to ensure all logistical details are appropriately handled. Assist with setup and cleanup. (10% of time)
• Administrative Assistance: Provide general administrative support as needed, including photocopying, data entry, and other tasks. Assist with inventory management and organizing supplies. Take on additional responsibilities, as necessary, to support the smooth operation of the office. (10% of time)

Classification Title: Student Assistant

FLSA: Non-Exempt

FTE: 0.15

Position Summary: This position supports the administrative operations by primarily responding to and routing email correspondence. This role will also involve organizing, filing, and assisting with events. Additional administrative tasks may be assigned as needed. This part-time position should demonstrate a high level of professionalism, integrity, and respect for others, as well as a commitment to excellence while contributing to creating an efficient, supportive, and positive work environment.

Knowledge, Skills, Abilities and/or Competencies: Strong communication and interpersonal skills, Proficiency with email systems and basic office software (e.g., Microsoft Office Suite), Ability to work independently and as part of a team, Attention to detail and ability to manage multiple tasks, Problem-solving skills and the ability to adapt to new situations

Physical Demands: Will sit at a computer for extended periods of time, Occasionally lift up to 40 lbs.

Is this a Position of Trust?: No

Does this position have operation, access, or control of financial resources?: No

Does this position require a P-Card?: No

Is having a P-Card an essential function of this position?: No

Is driving a requirement of this position?: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access?: No

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Ann Marie Hormeku, Recruitment Contact Email: ahormeku@uga.edu, Recruitment Contact Phone: 706-542-1653