Graduate Student Coordinator
Job Summary
Materials Science and Engineering Department is looking to fulfill
the role of Graduate Advisor. This role serves as the primary
advisor for multiple graduate programs, including PhD, MS, and the
department's new Professional Master's Program. The advisor
provides guidance throughout the student lifecycle, from admission
through graduation, while collaborating closely with faculty,
staff, the Graduate School, and campus partners to ensure students
receive accurate information, exceptional service, and timely
support
This position will assist the University in promoting a climate of
respect and equal opportunity that cultivates and sustains
transformative practices by forging spaces of possibility where
people feel safe, valued, welcomed, and respects all students in
their quest for individual success through graduate degree
programs.
Responsibilities
- Academic Advising
- Advise graduate students enrolled in multiple academic
programs, including PhD, MS, and Professional Master's degree
programs, on academic planning, degree requirements, course
sequencing, registration, and graduation requirements.
Meet individually with students to provide guidance on academic
policies, university regulations, and program requirements.
Assist students in developing productive working relationships
with faculty, supervisory committees, and research advisors.
Provide permission codes and assist students with course
registration, enrollment issues, and academic planning.
Serve as a liaison between graduate students, faculty, the
department, and the Graduate School.
Student Records and Program Administration
- Perform administrative functions that support graduate
students, including maintaining accurate student records and
advising documentation.
- Coordinate programs of study, supervisory committee formation,
milestone tracking, graduation applications, degree progress,
scheduling, and course planning.
- Maintain records of advising activities and student
interactions using university systems.
- Monitor student progress toward degree completion and
communicate deadlines, policies, and academic milestones.
Communication and Policy Guidance
- Collect, interpret, and disseminate information regarding
changes to university policies, Graduate School procedures, and
degree requirements.
- Ensure advising practices remain current with institutional
policies and departmental procedures.
- Serve as a knowledgeable resource regarding graduate student
policies, processes, and academic regulations.
Program Support and Curriculum
- Provide feedback on graduate curriculum and academic
policies.
- Support faculty in the development and implementation of new
academic programs, including the Professional Master's
Program.
- May assist with graduate committee development and other
academic processes related to student progression.
Student Engagement and Recruitment
- Participate in outreach and recruitment activities for
prospective graduate students.
- Assist in planning and coordinating graduate student
orientation, welcome events, professional development workshops,
and departmental events.
Collaboration and Service
- Collaborate with faculty, department leadership, Graduate
School staff, and campus partners to ensure students receive
accurate advising and coordinated support throughout their graduate
programs.
- Serve as a departmental resource on graduate education policies
and procedures.
- Actively participate in campus professional development
organizations, including the Graduate Academic Professional
Advisors (GAPA) and other advising-related communities through
committee and subcommittee service.
This job description is not designed to contain or be interpreted
as a comprehensive inventory of all duties, responsibilities and
qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor's degree or equivalency (one year of education can be
substituted for two years of related work experience).
2 years' of related experience.
Demonstrated human relations and effective communication
skills
Applicants must demonstrate the potential ability to perform the
essential functions of the job as outlined in the position
description.
Preferences
- Experience advising graduate students, knowledge of Graduate
School policies and student recruitment.
Special Instructions
Requisition Number: PRN45782B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00067 - Material Science and Engineer
Location: Campus
Pay Rate Range: 45,000 - 60,000
Close Date: 10/31/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9733255"">https://utah.peopleadmin.com/postings/206265
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