Job Summary

• Ensures proposal review, submission, financial monitoring and closeout of sponsored projects; reviews and interprets external sponsor submission guidelines; reviews budgets and completes administrative forms on behalf of faculty, staff, and researchers as needed.
• Advises and assists in the development and submission of grant proposals, review of awards, and explains issues to the staff and faculty investigators; provides review, approval and advice about proposal/award materials; answers questions from sponsors, researchers, fiscal officers, research administrators and others; initiates action to resolve problems when necessary; assists faculty and staff in identifying documents or forms needed in connection with pending or funded projects; follows up on all correspondence to ensure that appropriate action is taken or information provided.
• Monitors expenditure transactions on sponsored project accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and sponsor requirements, and allows or disallows the transactions accordingly; advises and mentors other staff members in regards to financial transaction issues; provides guidance to the faculty and departmental administrators on allowable expenditures and relevant federal and sponsor guidelines; escalates questions as needed to ensure efficient completion of tasks; ensures timely and efficient flow of information and file management in connection with proposals, awards and other types of agreements, and sponsored project accounts; utilizes various internal and external systems (such as Kuali, FastLane, ASSIST, NIH Commons and Grants.Gov) extensively for proposal submissions, project changes, and account monitoring.
• May mentor less experienced staff, conduct regular training and educational sessions, and provide guidance to team members, staff and faculty on federal, state and university policies, particularly with seemingly conflicting or vague policies and regulations.
• Attends and participates in various professional development opportunities, including seminars, webinars, workshops, and conferences organized by external sponsors and/or professional organizations; attends and participates in training opportunities; designs, develops, and conducts training programs, materials, workshops and other activities to a wide university audience as new information becomes available or new policies and procedures are implemented.
• Represents university to external sponsors by responding to questions and resolving concerns in relation to proposal submissions or award documents.

Qualifications

EDUCATION

Required

• Bachelor's degree (preferably in related field)

Preferred

• Master's degree

WORK EXPERIENCE

Preferred

• Some prior experience
• 1 year of experience preparing and submitting grant proposals in a similar role at a university or hospital system experience with grants and awards administration or university or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) certification Upon Date of Hire