Grants Accountant
Job Vacancy Announcement
Position Information
Position Title
Grants Accountant
Position Type
Staff
Department
Finance
FLSA
Non-Exempt
Full Time or Part Time
Full Time
Grade
13
Hiring Salary Range
$61,113 - $67,224 / Annually
Regular or Temporary
Regular
Job Description Summary
This position is responsible for administering and monitoring the financial activities of grant-funded programs and contracts, including cash management, financial reporting, and account reconciliation. This position ensures compliance with applicable regulations and funding requirements and collaborates with project administrators, funding agencies, and auditors to support effective grant management and reporting.
Minimum Qualifications
EDUCATION AND EXPERIENCE
- Associate’s degree in accounting, business administration, or related field required.
- Four years of experience with grants accounting and/or working with a complex financial management system.
ESSENTIAL DUTIES
- Administers post-award grant activities, including financial monitoring and reporting.
- Ensures that grant funds are expended in compliance with the granting agency regulations.
- Reviews grant expenditures for allowability and compliance with grant agreements, funding agency requirements, and institutional policies.
- Monitors grant expenditures to identify variances, funding concerns, and potential compliance issues, and recommends corrective actions as needed.
- Handles cash management functions for all grants including the preparation of reimbursement requests, drawdowns of funds and billing.
- Assists with preparing monthly, quarterly and year-end accounting entries and financial reports for all grants.
- Prepares journal entries and reconciles various general ledger accounts.
- Assists with the preparation and review of grant budgets, budget revisions, and funding reallocations in coordination with project directors and grant administrators.
- Coordinates grant closeout activities, including final reconciliations, financial reporting, resolution of outstanding balances, and compliance with funding agency requirements.
- Assists with internal and external audits by preparing financial schedules, supporting documentation, and responding to auditor inquiries related to grant-funded activities.
- Monitors applicable federal regulations for regulatory changes and updates to grants and contracts.
- Maintains current knowledge of changes in grant and contract-related policies, procedures and guidelines.
- Interacts with funding agencies, independent auditors and project directors; serves as the secondary accounting contact for all grants.
- Regularly meets with grant project administrators to provide updates on the financial status of grants and contracts.
- Provides guidance to project directors and departmental staff regarding grant accounting procedures, financial reporting requirements, and compliance standards.
- Develops relationships with granting agencies and grant project administrators and support staff to provide financial guidance and support for grant and contract-funded activities.
- Participates in process improvement initiatives and supports the development and implementation of internal controls to strengthen grant accounting operations and ensure regulatory compliance.
- Performs other duties as assigned.
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