Grants Administrator

Job Details

Grants Administrator

Nevada State University invites applications for the position of Grants Administrator. The Grants Administrator will be responsible for providing sponsored program administration, assisting with proposal development, reviewing contractual agreements, preparing required financial reporting, coordinating and preparing project closeout activities, consulting on allowable expenditures and interacting with faculty, staff, and senior officials at sponsoring agencies and collaborating institutions. This position knows and articulates policies and procedures of the university and sponsoring agencies.

Primary Responsibilities:

• Assist with grant proposal development to ensure complete proposals are submitted in an accurate and timely manner.
• Work collaboratively with faculty and staff to develop timelines for activities related to the proposal.
• Understand and interpret complex proposal requirements for state, federal, and private agencies and be able to prioritize and manage updates from sponsors.
• Assist with budget development in alignment with university and sponsor policies and federal cost principles.
• Review proposals for completeness, accuracy, and compliance with campus policies and external regulations.
• Prepare required forms and enter proposals in various grant online systems.
• Create awards and grants in Workday ERP.
• Monitor financial activity on grants.
• Manage, prepare, and submit sponsor billings.
• Prepare, submit, and manage effort certifications.
• Coordinate close-out of awards/grants.
• Provide support on special projects and report requirements.
• Develop, update, and disseminate policies and procedures.
• Provide award/grant training to affected personnel.
• Participate in professional development activities.
• Prepare and submit Research and Federal Expense reports.
• Other grant related duties as required.

Required Qualifications:

• Bachelor's degree in accounting, business, or relevant field from a regionally accredited institution.
• At least two (2) years of related professional experience in finance, accounting, budget, grants, and/or contracts administration.
• Knowledge of Federal grant regulations and generally accepted accounting principles.
• High level of proficiency in Microsoft Office applications (Excel, Word, and PowerPoint).
• Excellent communication skills (oral and written) and ability to speak effectively to a variety of stakeholders from all different backgrounds; ability to explain complex policies and procedures clearly, effectively, and efficiently.
• Ability to work independently and contribute to a team environment while effectively managing multiple priorities and deadlines.
• Ability to exercise diplomacy and handle confidential matters appropriately.
• Strong organizational, problem solving, and project management skills.
• Knowledge of Federal Audit or Inspector General processes.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Preferred Qualifications:

• Master's degree.
• Prior experience of two (2) or more years working in a Sponsored Projects/Programs/Grants Office in an educational setting.
• One or more professional certifications: Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), Certified Financial Research Administrator (CFRA), or Certified Grants Management Specialist.
• Proficient with Workday or other ERP systems common to higher education.
• Experience with federal grant systems such as eRA Commons, ASSIST, Grants.gov, Research.gov, and HRSA EHBs.
• Demonstrated experience in managing budgets.

Salary & Benefits

Budgeted salary for this position is $61,553. Nevada State University offers excellent benefits, including 19.25% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review of applications to begin on Thursday, April 23, 2026. Qualified individuals are encouraged to apply by April 22 for full consideration.