Job No: 503134
Work Type: Staff
Location: Newark, DE
Categories: Grants & Contracts, Full Time

Pay Grade: 30E

Context of Job: Under the general direction of the Assistant Director, Research Office Shared Services, the Grants Analyst II provides comprehensive financial management tasks for all assigned sponsored research portfolios. This includes financial and administrative support for proposal development, management of proposal submission process, and submission of assigned proposals to the Research Office. Additionally, for the research portfolio assigned, you will be responsible for overseeing post-award activities such as account setup, expense tracking, reconciliation, and reporting. The research portfolio will consist of the Research Institutes, Centers, and Service Centers that report to the Research Office, excluding the Mid-Atlantic Regional Association Coastal Ocean Observing System (MARACOOS) and National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL). This position works closely with the Research Office to ensure compliance with federal, state and university policies and procedures with regards to research administration.

Major Responsibilities: Provide direct support for pre- and post- award tasks for research administration. Manage an individual portfolio for the identified Research Office Institutes, Centers, and Service Centers from pre-award to post-award, including proposal development, budget management, annual reporting and sponsor compliance. Serve as primary administrative support contact for assigned research portfolio. Coordinate with sponsors, faculty, researchers, and central offices/counterparts to complete tasks. Provide ongoing guidance, facilitation and expertise to faculty and researchers for proposal development and submission. Provide instruction to faculty and researchers on policies, procedures, regulations, and guidelines set forth by UD and various sponsors. Report to the Assistant Director to communicate progress and assist with long-term planning for research support. Assist Research Office and PIs with proposal development and submission to various sponsors. Prepare financial reports, analyze budget variances, and support project financial activities. Approve UDX and Concur transactions by ensuring compliance with sponsor and UD requirements. Assist with drafting administrative components of a proposal. Enter proposal data into UD and sponsor enterprise application systems. Collect required subaward documentation from collaborating subrecipients. Assist PIs with developing cost share commitments. Provide comprehensive review of proposal applications. Ensure completion of all components of the proposal package in compliance with requirements. Facilitate UD institutional review, approvals, routing, and submission of proposals. Serve as the primary liaison between PIs and the Research Office. Manage multiple proposals simultaneously to meet all sponsor deadlines. Provide guidance and support to faculty on sponsored research financial and budgetary activities. Manage transfer of sponsored projects for new faculty. Provide timely closeout of grants and contracts. Participate in special projects and perform other job-related duties as assigned.

Qualifications: Bachelor's degree with three years of job-related experience, or equivalent combination of education and experience. Degree in Business Administration, Accounting, Finance, or a related field preferred. Prior experience in management of sponsored research programs at a higher education or research-intensive institution. Experience in pre- and post-award aspects of sponsored research administration. Demonstrated skill and experience in federal, state, and foundation budget preparation, contract/grant management, and financial/budget planning in an academic setting. Ability to analyze budgetary expenditures for sponsor and institutional compliance. Ability to interpret and apply guidelines/procedures and communicate effectively with various stakeholders. Experience and understanding of compliance and financial management. Intermediate skillset and experience in using technology systems, software, and databases for grants management. Experience in Grants.gov, Cayuse, and PeopleSoft Financials preferred. Proficiency in the use of MS-Office Suite, including strong analytical skills. Ability to create, generate, analyze, and explain reports using a variety of data sources. Knowledge of OMB Circulars A-21, A-110, A-133, and Uniform Guidance 2 CFR 200. Knowledge of specific sponsor guidelines and regulations, including NIH, NSF, and other major agencies. Independent judgment and problem-solving abilities. Organizational and time management skills. Strong attention to detail and analysis skills. Willingness and flexibility to accommodate and effectively support changing priorities. Excellent interpersonal skills. Ability to provide a service-oriented approach to sponsored projects management. Ability to interact well with people of all ages and diverse backgrounds.

Job No: 503134
Work Type: Staff
Location: Newark, DE
Categories: Grants & Contracts, Full Time

Pay Grade: 30E

Context of Job: Under the general direction of the Assistant Director, Research Office Shared Services, the Grants Analyst II provides comprehensive financial management tasks for all assigned sponsored research portfolios. This includes financial and administrative support for proposal development, management of proposal submission process, and submission of assigned proposals to the Research Office. Additionally, for the research portfolio assigned, you will be responsible for overseeing post-award activities such as account setup, expense tracking, reconciliation, and reporting. The research portfolio will consist of the Research Institutes, Centers, and Service Centers that report to the Research Office, excluding the Mid-Atlantic Regional Association Coastal Ocean Observing System (MARACOOS) and National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL). This position works closely with the Research Office to ensure compliance with federal, state and university policies and procedures with regards to research administration.

Major Responsibilities: Provide direct support for pre- and post- award tasks for research administration. Manage an individual portfolio for the identified Research Office Institutes, Centers, and Service Centers from pre-award to post-award, including proposal development, budget management, annual reporting and sponsor compliance. Serve as primary administrative support contact for assigned research portfolio. Coordinate with sponsors, faculty, researchers, and central offices/counterparts to complete tasks. Provide ongoing guidance, facilitation and expertise to faculty and researchers for proposal development and submission. Provide instruction to faculty and researchers on policies, procedures, regulations, and guidelines set forth by UD and various sponsors. Report to the Assistant Director to communicate progress and assist with long-term planning for research support. Assist Research Office and PIs with proposal development and submission to various sponsors. Prepare financial reports, analyze budget variances, and support project financial activities. Approve UDX and Concur transactions by ensuring compliance with sponsor and UD requirements. Assist with drafting administrative components of a proposal. Enter proposal data into UD and sponsor enterprise application systems. Collect required subaward documentation from collaborating subrecipients. Assist PIs with developing cost share commitments. Provide comprehensive review of proposal applications. Ensure completion of all components of the proposal package in compliance with requirements. Facilitate UD institutional review, approvals, routing, and submission of proposals. Serve as the primary liaison between PIs and the Research Office. Manage multiple proposals simultaneously to meet all sponsor deadlines. Provide guidance and support to faculty on sponsored research financial and budgetary activities. Manage transfer of sponsored projects for new faculty. Provide timely closeout of grants and contracts. Participate in special projects and perform other job-related duties as assigned.

Qualifications: Bachelor's degree with three years of job-related experience, or equivalent combination of education and experience. Degree in Business Administration, Accounting, Finance, or a related field preferred. Prior experience in management of sponsored research programs at a higher education or research-intensive institution. Experience in pre- and post-award aspects of sponsored research administration. Demonstrated skill and experience in federal, state, and foundation budget preparation, contract/grant management, and financial/budget planning in an academic setting. Ability to analyze budgetary expenditures for sponsor and institutional compliance. Ability to interpret and apply guidelines/procedures and communicate effectively with various stakeholders. Experience and understanding of compliance and financial management. Intermediate skillset and experience in using technology systems, software, and databases for grants management. Experience in Grants.gov, Cayuse, and PeopleSoft Financials preferred. Proficiency in the use of MS-Office Suite, including strong analytical skills. Ability to create, generate, analyze, and explain reports using a variety of data sources. Knowledge of OMB Circulars A-21, A-110, A-133, and Uniform Guidance 2 CFR 200. Knowledge of specific sponsor guidelines and regulations, including NIH, NSF, and other major agencies. Independent judgment and problem-solving abilities. Organizational and time management skills. Strong attention to detail and analysis skills. Willingness and flexibility to accommodate and effectively support changing priorities. Excellent interpersonal skills. Ability to provide a service-oriented approach to sponsored projects management. Ability to interact well with people of all ages and diverse backgrounds.