"Grants and Contracts Officer- Sponsored Program Admin"

Job Summary

The position of Grant and Contract Officer assists principal investigators, project managers, and faculty members by providing knowledge and expertise on proposal and budget preparation, subcontracting negotiations, rules and regulations of state, federal, and other sponsoring agencies. The position also serves as a continuing source of information concerning funding opportunities and as a liaison between investigators, administrators, and the agency officials.

Responsibilities

Ensure proposals meet sponsor and institutional requirements before submission to Pre-Award leadership for final review. Assist principal investigators (PIs), project managers, etc. in preparing budgets, review of sponsor guidelines to ensure consistency and compliance, and administrative components of proposals. Review cost-sharing commitments and institutional approvals. Submit proposals through sponsor portals (e.g., Grants.gov, NSF research.gov, NIH eRA Commons).

Review and negotiate award terms and conditions with sponsors (federal, state, industry, and foundations), to include "just in time" types of requests. Ensure compliance with institutional policies, sponsor regulations (e.g., 2 CFR 200 for federal awards), and legal requirements. Facilitate execution of award agreements and subawards.

Review prior approval requests (e.g., changes in scope of work, PI effort changes, key personnel modifications). Coordinate progress reports submission to sponsors. Ensure timely completion of milestones and deliverables per the grant agreement. Assist with final project closeout requirements (e.g., invention disclosures, equipment disposition). Assist with PI transfers (e.g., transferring awards to/from another institution). Acting as a liaison between PIs, department administrators, and sponsors on non-financial matters. Providing guidance on sponsor policy updates and institutional best practices.

Provide one-on-one training for faculty and staff on proposal development, compliance, and award management. Keep the research community of your assigned portfolio informed of changes in federal and sponsor policies. Participate in institutional, regional, and national workshops and/or webinars on research administration to stay current on rules and regulations and to maintain knowledge of emerging issues.

Update proposal details (e.g., sponsor, award amount, project period, PI information) in database within two days after submission. Track all proposals within assigned portfolio against the database for accuracy, including moving through workflow in a timely manner and verifying current status of pending proposals. Ensure sponsor-mandated reports (e.g., progress reports, final technical reports), prior approvals, NCEs, pre-award negotiations, and all other documentation is in the grant file. Perform regular self-audits of portfolio projects and data validation to correct errors or inconsistencies in grant records.

Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university with a minimum of two years of related experience. OR Associate degree from an accredited college or university with at least five years of related experience.

Preferred Qualifications

Preferred Educational Qualifications
Master's degree from an accredited college or university in public administration or a biomedical area.

Preferred Experience
Experience in preparation/review of biomedical grant proposals, administration of awarded programs including close-out, knowledge of the implementation of federal regulations governing research or related matters at a not-for-profit educational institution.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
General office procedures and practices.
Customer service principles.
Industry-specific regulations and policies.
Organizational policies and procedures.
Time management and prioritization.

SKILLS
Excellent interpersonal, written, and verbal communication skills.
Problem-solving and critical thinking.
Attention to detail.
Teamwork and collaboration.
Adaptability and flexibility.
Data entry and record-keeping.
Technical and analytical skills.

ABILITIES
Work independently and with minimal supervision.
Follow instructions and procedures.
Multi-task and manage time effectively.
Ability to maintain confidentiality and handle sensitive information.
Learn and apply new concepts quickly.
Analyze information and make sound decisions.
Work in fast-paced environment.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary: $52,500-$57,200.

Pay Band: B10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Search for Job ID: 292568.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit application portal.