Grants Compliance Coordinator
Job Description
JOB SUMMARY
The Grants Compliance Coordinator is responsible for compliance and management of all grant post-award activity, including grant activity monitoring, interpreting regulations and policies for the state and federal funding agencies; monitoring funded projects to prevent over-expenditure of funds, auditing disallowances, and ensuring awards are fully expended.
ESSENTIAL FUNCTIONS
- Monitor all federal and state grant programs for compliance with federal, state, and College regulations, policies, and procedures.
- Provide technical assistance and training to Program Directors/Managers, Sub-Grantees, and System-wide faculty and staff.
- Communicate fiscal and regulatory responsibilities to faculty and staff involved in Grant Administration, including, but is not limited to, establishing operational budgets, program requirements, interpretation of allowable costs, time and effort reporting requirements, inventory requirements, necessary documentation, etc. Ensure that required reports are being submitted to the appropriate funding agencies on a timely basis as required.
- Conduct monthly monitoring meetings to review fiscal and performance activities and provides information to Project Managers to adjust spending.
- Prepare monthly reports detailing the status of funded awards.
- Assist Project Managers in drafting sub‐agreements, MOUs, and similar documents and secures appropriate approvals.
- Secure appropriate approvals for contracts, subcontracts, agreements, and memorandums of understanding.
- Stay abreast of current issues in Grants Management by attending relevant conferences/workshops and using attained knowledge to train staff and enhance program documentation.
- Conduct periodic audits of program documentation for compliance with rules, regulations, policies, and procedures (local, state, and federal).
- Monitor program performance including contracts management activities (activities may include, but are not limited to ensuring that reports are completed on time, are reflective of contractual outcomes, and include all necessary data).
- Stay current with all federal regulations and guidelines.
- Work with the Grant Accounting Office to ensure appropriate distribution of funds and that all grants/contracts are closed-out properly.
- Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
- Bachelors degree in Business or related field
- Masters degree preferred
- 3 years related work experience in a grant-related management, compliance, and monitoring positions
Licensing & Certification
- Valid Texas Driver License
Special Skills
- MS Office Programs
- Information Management Systems
- Budget Management
- Federal, State, and other agency Grant Processes and Standards
Competencies
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
- Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the countrys largest singularly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. Youll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, youll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York Citys 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and dont forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nations top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houstons cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and youre ready to join an amazing team, please apply right away.
EEO Statement
Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veterans status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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