"Grants Contract Administrator"

Job Description

Grants Contract Administrator

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Grants Contract Administrator

Job Category: Administrative (exempt/non-exempt)

Department: Research & Sponsored Programs

EEO number: 25P358

Position FTE: 100%

Minimum Annual or Hourly Rate: $50,000

Salary Band: UC S04

Job Summary/Basic Function
The Grants Contract Administrator ensures proper and timely submissions of proposals on behalf of faculty and staff at Wright State University for external funding and other sponsored project applications that request support for research, education, and other activities, including development of accurate and realistic budgets, correct interpretation of sponsor and university guidelines, and successful negotiation of award terms and conditions.

Minimum Qualifications

• Bachelor's degree from a four-year accredited institution.
• Two years of research experience, budgeting experience or its equivalent.
• Expert knowledge of Microsoft Office.
• Experience in both oral and written communication - candidate must have the ability to interact effectively and expeditiously with all levels of university faculty and staff and external sponsors.

Preferred Qualifications

• Master's degree in Higher Education.
• 1-3 years of experience in grant/contract administration, sponsored programs or related field.
• Certified Research Administrator (CRA).
• Experience with electronic sponsored project systems including submittal of proposals through Cayuse or other similar system-to-system platforms, NSF Fastlane, NIH Commons, and other electronic portals.

Essential Functions and percent of time
55% - Pre-Award Grants Management

• Coordinate the Pre-Award submission process for WSU faculty.
• Assist assigned School/College or Division faculty with assembly of proposal packages and electronic submission of proposals via agency specific electronic means or other specified guidelines.
• Assist faculty in identification of funding opportunities.
• Work closely with faculty to develop accurate and realistic budgets ensuring compliance with university and sponsor guidelines.
• Interpret sponsor guidelines during proposal development.
• Promote timely initiation and monitoring of on-campus internal routing for review and approval prior to proposal submission.
• Responsible for reviewing final grant application before submission to the sponsor to ensure proposal completeness and compliance with WSU and sponsor guidelines.
• Research, analyze and resolve problems on new and/or existing awards.
• Serve as contact for post-submission inquiries from faculty and/or sponsor agencies.

15% - Compliance

• Monitor business and fiscal processes to ensure compliance and good stewardship of university resources.
• Ensure the completeness of appropriate certifications related to financial compliance, human subjects, animal research, hazardous materials, etc. that are required at time of proposal submission or prior to award.
• Interpret and applies administrative policy related to finance, accounting, budgeting, auditing, procurement, legal and regulatory compliance.
• Act as liaison between faculty and areas of compliance.

15% - Award Negotiation

• Responsible for review and negotiation of grants, contracts, and other agreement language to ensure acceptability of terms and conditions.
• Remain up to date with changes in university, state, federal and sponsoring agency policies and regulations and related authoritative guidance.
• Work with the faculty to prepare and submit revised award budgets as necessary.

15% - Other Duties as Assigned

• Work on special projects and other duties assigned by supervisor, including but not limited to information dissemination, providing back-up of other pre-award team members in their absence.
• Respond to faculty requests for proposal development information and insight: promote university research and the mission of Research and Sponsored Programs (RSP) by participating in training faculty, staff, and students in workshop and classroom settings.
• Other duties as assigned.

Working Conditions
Must have the ability to manage multiple priorities simultaneously and meet inflexible deadlines in a fast-paced environment.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

First Consideration Date: 09/10/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21389