Grants & Contracts Officer III

Georgia State University

School of Public Health

Mark Chaffin Centers for Healthy Development

The Mark Chaffin Centers for Healthy Development in the School of Public Health is seeking a sponsor-funded Grants and Contracts Officer III. This position will provide both pre-award and post-award support to the centers within the Mark Chaffin Centers for Healthy Development.

Duties include but are not limited to:

Pre-Award functions:

• Provide pre-award support for MCCHD grants and contracts.
• Manages budget development by ensuring budgetary lines are reasonable, allowable, and allocable while formatting the budget justification based on the requirements of the sponsor.
• Develop and oversee grant and contract proposals and budgets in compliance with federal, state, local, and University guidelines.
• Finalize and route sponsored project proposals to OSP for submission.
• Work closely with various organizations nationally and internationally preparing contracts and assisting with negotiations alongside leadership and OSP.
• Maintain grants and contracts database and track sponsored activities.
• Perform in-depth reviews of the award documents and award notifications throughout the contract process and grant award process Assist with non-compete and carry-over applications.
• Provide complete proposal budgeting assistance and guidance to the format and requirements of solicitations, as well as liaise with OSPA as needed to ensure the success of submissions.
• Manage and process the flow of all proposal-related documents, utilizing all appropriate systems.
• Acquires and maintains knowledge of research activities, grant acquisition archives, and records.
• Acts as liaison between department heads, faculty, legal, Office of Research, and sponsoring agency to ensure the success of the proposal submission.

Post Award functions:

• Manage project expenses and personnel planning by ensuring the expenses are reasonable, allocable, and allowable for the project.
• Coordinate, review, and submit progress reports to federal and state sponsors.
• Provide spending projections for various center-sponsored project budgets.
• Manage annual reporting by completing the report ensuring the requirements of the sponsor are met, accordingly.
• Request and process amendments, extensions, and re-budgets.
• Review, approve, and submit invoicing requests.
• Design and prepare grants and contract reports, invoices, and other related documents/templates for purposes of reporting.
• Perform closeout on sponsored projects ensuring all expenses billed and monies received to close the project, accordingly.
• Expedite and monitor sponsored grant expenditures: vouchers, purchase orders, requisitions, reimbursements, and travel expenses.
• Keep Principal Investigators (Pl's) abreast of grant contract budget expenses via accurate and timely expenditure reports, shadow accounting, and expense projections.
• Work closely with OSPA staff on accounts to ensure compliance. Monthly, reconcile all project accounts for which the position is responsible.
• Performs other related duties as assigned.

Other Administrative Functions:

• Review and approve payment requests for project sales and service-related expenditures.
• Manage sales and service accounts maintaining monthly record of expenditures, invoices, and payments.
• Approved payments to be processed by the cash office.
• Prepare and route new and amended contracts through legal sales and service activities.
• Provide annual sales and service budgets for setup.
• Performs other related duties as assigned.

Qualifications:

Minimum Requirements:

• Bachelor's degree and four years of related experience; or a combination of education and related experience.