"Grants Coordinator A/B (Department of Hematology/Oncology)"

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Grants Coordinator A/B (Department of Hematology/Oncology)

Job Profile Title
Grants Coordinator A

Job Description Summary
This role assists with the preparation, review and submission of sponsored program programs through the internal review process for submission to the sponsor, assuring compliance with the department, school and university guidelines. Activities include, preparing pre-award budget/justifications, provide guidance on policies and procedures related to sponsored programs and resolution of related issues with the investigators. The individual will also act as a liaison between the faculty, administrative staff and various internal and external contacts. Prepare reports for review by the grants management team and monitor grant expenditures for allowability with funding policies.

Position contingent upon funding.

Job Description

Job Responsibilities

Grants Coordinator A

• Pre-award grant support to senior team with the preparation of research proposals to sponsors. Assist with the preparation of budgets and budget justifications. Gather required documents for submission according to funding sponsor guidelines. Review application for completeness
• Create, manage and track subcontracts. Reconcile subcontracts to ensure consistent spending and notify subcontract recipients of important due dates. Track outstanding accounts receivable and process for payment in a timely fashion
• Post-award grant support to senior team.
• Work very closely with Monitor grant expenditure for compliance and corrective actions as needed.
• Provide liaison to research offices across the University
• Other duties and responsibilities as assigned

Qualifications

Associate's Degree and 2 to 3 years of experience or an equivalent combination of education and experience required.

Job Responsibilities

Grants Coordinator B

• Pre-award grant support to senior team with the preparation of research proposals to sponsors. Assist with the preparation of budgets and budget justifications. Gather required documents for submission according to funding sponsor guidelines. Review application for completeness
• Create, manage and track subcontracts. Reconcile subcontracts to ensure consistent spending and notify subcontract recipients of important due dates. Track outstanding accounts receivable and process for payment in a timely fashion
• Post-award grant support to senior team.
• Work very closely with Monitor grant expenditure for compliance and corrective actions as needed.
• Provide liaison to research offices across the University
• Other duties and responsibilities as assigned

Qualifications
Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Grant and contract administration and/or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research. Strong proficiency in Microsoft Excel and experience in University financial systems is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.

The Grants Coordinator will report to the Administrative and Financial Officer and will have an indirect reporting relationship to the Department of Medicine and the PSOM Office of Research Support Services.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$49,500.00 - $65,500.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.