Grants Coordinator A

Grants Coordinator A

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Job Description Summary

Under the supervision of a Grants Manager, the Grant Coordinator A will provide research and financial administrative support for the Department of Dermatology. This role will be responsible for the preparation, review, and submission of sponsored program proposals to foundations, federal, and industry sponsors. This individual will function as a resource and ensure compliance with university and sponsored program guidelines, policies, and procedures. Post award duties include financial monitoring and reporting for sponsored programs, meeting regularly with investigators for expense reporting, and processing reports and transactions throughout close out. This role will prioritize the management of clinical research studies with a strong emphasis on startup activities, invoiceable billings, and cost analysis to ensure that individual studies are appropriately budgeted to ensure effective and efficient utilization of department resources (e.g. Clinical Studies Unit) in pursuing Dermatology's research mission.

Job Responsibilities

• Managing post-award financial reporting and analysis, collaborating closely with investigators to ensure accurate expense tracking and seamless close-out processes.
• Submitting annual progress reports to sponsoring agencies.
• Processing cost transfers via journaling
• Generating and distributing detailed grant submission checklists to investigators in advance of sponsor deadlines.
• Preparing budgets and submitting grant proposals to foundations, federal agencies, and industry partners.
• Assisting in efficient startup of clinical research trials, ensuring timely initiation and resource optimization.
• Performing cost analysis and management of study specific invoiceable billings to inform critical decisions regarding study viability and resource utilization within the department's Clinical Studies Unit.
• Maintaining staff payroll allocations using Workday, reallocating inaccurate payroll allocations, and reviewing effort reporting to ensure accuracy and compliance.
• Maintaining financial and regulatory compliance using complex internal databases and systems.
• Other duties and responsibilities as assigned

Duties

Responsible for providing pre-award and post-award support for sponsored research within the Department of Dermatology as follows; assist with the preparation of new and non-competing sponsored project budgets, prepare and submit entire proposals through Penn systems, monitor expenditures for compliance, perform account reconciliations and analysis, perform account closeouts, payroll entry, reviewing effort reports, journal entry, assist research faculty and staff in Penn systems, monitor and invoice clinical study activity, produce monthly and ad-hoc financial/grant reports. Other duties as assigned.

Qualifications

Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required. Grant and contract administration and/or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research. Strong proficiency in Microsoft Office and experience in University financial systems is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.