"Grants Coordinator (Temporary)"

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month (Step 1) to $5,430.00 per month (Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrative Support Coordinator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Grants Coordinator provides administrative and project coordination support for complex initiatives related to transfer pathway development and implementation. The incumbent independently manages a broad range of moderate to complex responsibilities, ensuring work is completed accurately, efficiently, and in compliance with university policies and established guidelines.

The position is responsible for coordinating project activities, tracking deliverables and timelines, compiling and analyzing information, maintaining official documentation, and facilitating communication among diverse stakeholders. The incumbent exercises independent judgment in prioritizing assignments, interpreting policies and procedures, resolving administrative issues, and recommending process improvements to support operational effectiveness.

Serving as a central point of coordination, the Grants Coordinator collaborates with campus partners -including Facilities, academic departments, and Academic Affairs offices - and engages external stakeholders as appropriate to support advising initiatives and transfer pathway publishing. The role requires strong organizational skills, analytical ability, discretion, and the capacity to manage multiple priorities in a dynamic environment.

Please Note: Review of applications will begin on March 26, 2026.

This position is grant-funded, temporary through December 31, 2026, with the possibility of reappointment.

Responsibilities

Project Coordination and Administrative Support

• Coordinate with campus departments and units to implement campus activities and campus wide initiatives. Support planning, scheduling, and execution of events and activities by coordinating with partners such as Accounts Payable, campus catering, Facilities, and supply vendors. Align timelines, manage logistics, and facilitate communication across stakeholders to support successful delivery.
• Gather and compile information to support institutional operations and initiatives. Maintain and update online resources such as webpages, portals, and tools for faculty, staff, students, and campus partners. Update program and initiative related information as directed.
• Provide administrative support requiring judgment and discretion, including coordination of communications with campus affiliates and leadership. Support travel authorizations and reimbursements, procurement and accounting coordination for office and project needs, meeting and event logistics, and compliance related coordination with Facilities as needed.
• Handle sensitive and time-critical information with a high degree of discretion, professionalism, and sound judgment. Respond to confidential matters in accordance with institutional policies and privacy standards. Provide timely, accurate, and high-quality customer service to students, faculty, staff, and campus partners, ensuring inquiries and requests are resolved efficiently and courteously.

Program Mapper Transfer Pathways Subgrant Support (Project Coordination + Publishing Readiness)

• Maintain the project calendar and milestone tracker; organize shared files; apply document management and version control practices for drafts and inputs.
• Support collection/organization of curriculum and articulation materials and compile inputs from project leads into working documents.
• Coordinate intake of map updates and supporting information; track review, outstanding items, and approvals to support timely completion of draft/near-final updated maps.
• Provide documentation support for the Program Pathways Mapper Sustainability Plan, including capturing decisions, organizing content, formatting drafts, and tracking stakeholder inputs related to version updates.
• Coordinate limited engagement sessions with stakeholders and transfer students (scheduling, invitations, logistics, materials); capture notes and summarize themes for project leads.
• Organize final materials to support publication of updated Program Mapper content and related resources; support assembly/formatting of the concise project summary report.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Skills and Knowledge

• Ability to work almost completely independently in areas of responsibility; proactive follow-through and strong time management.
• Ability to analyze and handle complex problems and assignments; track multiple projects, deadlines, and dependencies.
• Ability to navigate university webpages/resources to provide correct guidance to constituents; support web/content updates as assigned.
• Ability to compile and summarize information (e.g., engagement input themes, status updates, and meeting logs).
• Knowledge of university organization, protocols, and roles; ability to coordinate across faculty/staff/leadership and external partners when needed.
• Proven ability to exercise sound judgment when managing time-sensitive or confidential matters.