Chapman University

Grants & Loans Specialist

Closes: Nov 23, 2026

Salary: $70,304 – $72,000 per year

Posting Details

Position Information

Position Title

Grants & Loans Specialist

Position Type

Regular

Job Number

SA92124

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Exempt

Anticipated Pay Range

$70,304 - $72,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Grants & Loans Specialist reports to the Assistant Director of Undergraduate Financial Aid and serves as the primary grants and scholarships expert for in the Financial Aid Office tracking and processing annual and endowed scholarships, special programs, as well as federal and state grant programs. Provides expertise in processing federal and private loans. Proactively evaluate internal practices, procedures and policies and recommend changes or enhancements based on current and proposed regulations. Perform other duties as assigned or requested.

Responsibilities

Serve as a grants and loans expert for the Financial Aid Office tracking and processing annual and endowed scholarships, special programs, as well as federal and state grant and loans programs.

Annual and Endowed Programs

Coordinate with Financial Services, University Advancement, and Financial Aid colleagues to award annual and endowed scholarships in a timely manner

Review eligibility and awarding criteria for all annual and endowed scholarships

Update student financial aid offers with appropriate awards.

Provide reports and information to University Advancement regarding students awarded

Establish financial aid item types consistent with new annual and endowed scholarships

Central point of contact for University Advancement for annual and endowed scholarships

Special Programs

Monitor the awarding and bills of students awarded in one of the university’s special grant programs throughout the academic year
Maintain awarding protocols for all special programs and work with Financial Aid Counselors to determine best practices for awarding
Maintain documentation of MOUs and other relevant documents for special programs
Central point of contact for Office of Admission and others for special programs

Federal and State Grant Programs

Work with Financial Aid Counselors to determine best practices for awarding and reporting
Provide key support for reconciliation of state and federal programs
Coordinate SEOG awarding process

Student Loan Programs

Serve as a loan expert in the Financial Aid Office tracking and processing all loans and loan-related issues, coordinating on-campus entrance counseling while implementing and maintaining a campus-wide financial literacy program.
Process and monitor all student, parent and private loans in accordance with applicable federal, state laws and regulations, institutional policies
Determine student eligibility for loans and quality control award loans to ensure compliance with applicable federal and state regulations
With management team, establish yearly disbursement dates based on academic calendar
Complete reconciliation for all loan programs
Assist in researching and resolving highly complex problems and maintaining statistics related to loans, student indebtedness, default and default prevention
Evaluate internal practices, procedures and policies and recommend changes or enhancements

Required Qualifications

Bachelor’s degree or equivalent combination of education/experience
A minimum of two years financial aid administration experience with strong current knowledge of federal and state financial aid laws and regulations.
Demonstrated knowledge of Pell Grant, SEOG, Cal Grant, and Direct Loan programs
Demonstrated skill in interpreting and applying Financial Aid rules and regulations
Proven ability to communicate clearly and accurately complex procedures and eligibility rules to Chapman community
Strong interpersonal skills and the ability to meet with campus constituents as well as meet the reporting request needs of these constituents
Strong organizational skills to prioritize projects and deadlines
Strong analytical skills to research information and resolve complex problems, as well as assess processes and provide recommendation for improvement
Computer skills in the use of Microsoft Office Suite applications
Ability to demonstrate tact and diplomacy and maintain a high level of confidentiality and strict adherence to FERPA as well as the ability to determine if requests from internal constituents are consistent with FERPA
Demonstrated ability to make appropriate decisions and sound judgments on routine to critical matters
Ability to understand and apply relevant regulations, policies and procedures in a responsible manner and to work with the Compliance Specialist to ensure compliance with federal and state regulations
Bookkeeping skills to be able to reconcile grant and scholarships programs as well as loan programs and conduct quality control of data
Ability to work independently and be a team player when needed

Desired Qualifications

Financial aid administration experience in a private non-profit institution
Previous experience in annual and endowed scholarship awarding and stewardship

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

2

Maximum Number of References

3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

Resume
Cover Letter

Optional Documents

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About the employer

Chapman University

3.5 Star Employer Ranking

AcademicJobs.com is the premier platform to discover Chapman University jobs, connecting talented professionals with rewarding career opportunities at one of California’s leading private universities. Chapman University, located in Orange, California, is renowned for its personalized education and innovative programs, making Chapman uni jobs highly appealing to academics and professionals globally. Chapman University careers offer a dynamic and supportive environment for individuals to thrive. Chapman university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including film and media arts, business, health sciences, law, and performing arts. Employment Chapman University includes roles such as faculty instructors, adjunct professors, research associates, and professional staff positions, catering to various expertise levels. For those pursuing Chapman University jobs Orange, the university’s picturesque campus provides a collaborative workplace in a vibrant and historic Southern California community. Chapman vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, creative scholarship, and administrative roles. Jobs at Chapman University cover fields like digital media, psychology, and entrepreneurship, aligning with the university’s mission to foster critical thinking and global impact. Each Chapman University vacancy is an opportunity to contribute to a forward-thinking academic community dedicated to student success. Chapman University Employment Opportunities are diverse, with Chapman University job Opportunities ranging from academic faculty to technical and operational roles. A Chapman University Career offers the chance to join an institution that values creativity, diversity, and interdisciplinary collaboration. Chapman uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest Chapman University vacancies. Jobs at Chapman uni are ideal for those passionate about advancing education and innovation. Chapman University job postings include positions in education, music, and professional services such as admissions and IT support. Chapman University Employment through AcademicJobs.com connects talented individuals with Chapman Uni vacancies, providing a seamless pathway to join a distinguished university driving progress in California and beyond.

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