Grants Manager A

Job Description Summary

Working in the Division of Endocrinology, Diabetes, and Metabolism (EDM) and the Institute for Diabetes, Obesity, and Metabolism (IDOM), under the supervision of the Sr. Grants Manager, the Grants Manager will be dedicated to a group of investigators consisting of several faculty and their postdocs. The Grants Manager will handle both pre- and post-award activities and will be responsible for mentoring coordinator(s). This position is eligible for a hybrid work schedule with time being divided between working onsite and working remotely.

Pre award:

• Keep investigators apprised of proposal / report due dates.
• Review proposal instructions and work with the PI to collect and compile documents.
• Prepare proposal budgets using standardized templates, build proposals, mostly in PennERA; track submitted proposals.
• Work with the central Research Services office to facilitate contracts and amendments.
• Knowledge of PennERA and NIH eRA Commons will be required.
• Keep a written record of pre-award activity for each proposal.

Post award:

• Manage assigned portfolios. Investigator accounts are primarily NIH, foundation, and industry awards or contracts.
• Follow established, documented process to set up new awards and funding increments, initiate and track subaccounts, and process closeouts at project end.
• Work with purchasing manager to initiate subcontracts when needed.
• Knowledge of Ben Financials will be required.
• Track post-award expenses and monitor subawards.
• Provide regular reports, analysis, projections, and guidance to PIs.
• Monitor salary allocations.
• Work to correct transactional errors if found.
• Prepare and submit invoices to non-federal sponsors if required.
• Comply with sponsor reporting requirements. Process carryforward requests.
• Keep a written record of post-award activity (i.e., notes) for each account.

In general:

• Act as liaison between faculty and internal and external contacts.
• Analyze data and provide or assist with intramural reports as needed.
• Promptly respond to inquiries and requests for review/approval of reimbursements or purchase/service orders.
• Supervise and train support staff as needed.