"Grants Manager"

Job Description Summary

The Grants Manager is responsible for managing a diverse portfolio of grant projects throughout the lifecycle, from proposal preparation to project closeout. The Specialist will complete tasks tied to the pre-award and post-award phases. Pre-award tasks include researching and identifying new grant opportunities, assisting Principal Investigators (PIs) and administrative staff with grant proposal preparation and development, completing budget projections and justifications, routing of internal paperwork, and interpreting agency/sponsor guidelines and regulations leading up to submission deadlines. Post-award tasks include coordinating contract and subcontract administration, monitoring the fiscal compliance of a project, facilitating programmatic and fiscal amendments, submitting financial reports, and completing closeout activities. The position requires an individual with exceptional project management and organizational skills, attention to detail, and a deep understanding of the grants across various funding levels (i.e., federal, state, local) to ensure compliance with policies, procedures, rules, and regulations.

Job Description

Responsibilities:

• Manage all stages of the grant lifecycle: proposal development, budget creation, contract implementation, award set-up, invoicing, payment applications, reporting, and close-out.
• Research and identify new funding opportunities based on the University’s mission and goals.
• Assist faculty/principal investigator (PI) in the development, preparation, and submission of grant and contract proposals following sponsor guidelines.
• Monitors and facilitates the proposal process through the routing process in compliance with University procedures and institutional signatures.
• Establish new grant awards in Enterprise system following review of the award packet that includes (when applicable) determination of appropriate protocol and research assurances such as IRB, IACUC, or Biosafety considerations.
• Lead kick-off meetings for awarded grants to align stakeholders and set expectations.
• Conducts ongoing reviews, reconciliations, and projections of award expenditures, prepares adjustments and corrections to award budgets, completes internal budget transfers, and prepares financial reports as required by the sponsor.
• Submit purchase and/or requisition requests on behalf of PIs following internal policies/procedures.
• Provide regular reports to PIs to review and confirm monthly transactions and payroll charges.
• Initiates and submits requests for No-Cost Extensions (NCEs), carryover, rebudgeting requests, changes in scope, and other changes to the award.
• Works with colleagues to resolve grant-related issues, as needed.
• Coordinates legal review of documents and obtains authorized signatures as needed.
• Interacts regularly with and provides high-quality customer service to faculty and staff across all active grant projects.
• Remains current on federal and state regulations and monitors upcoming funding sources and opportunities for sponsored research projects.
• Process and monitor grant-funded student worker and graduate assistant positions.
• Gathers information and responds to sponsoring agency or auditor inquiries.
• Assists with gathering data for reporting requirements and/or progress reports.
• Prepare appropriate documents when grants or contracts are transferred to another University.
• Complete closeout tasks for projects consistent with established timelines.
• Perform other related duties as assigned to support the Grants Administration Department.

Minimum Qualifications:

• Bachelor's degree in a related field and/or two or more years of experience in research administration at an institute of higher education; OR
• Three (3) years of direct experience in grant development and/or compliance experience working with federal, state and/or local agencies.
• Knowledge and experience in working with grant and contract procedures.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor’s degree plus five (5) years of sponsored research administration experience in a higher education setting or grant-related field.
• Knowledge of OMB Uniform Grant Guidance (UGG) compliance requirements.
• Knowledge of federal agency policies (e.g. NSF, NIH, NASA).
• Knowledge of Workday ERP system.
• Pre- and post-award grant experience.
• Certifications such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA).

Knowledge, Skills and Abilities:

• Demonstrated computer competency and working knowledge of Microsoft Outlook, Word and Excel.
• Familiarity with grants at various levels, including federal, state, and local/private agencies/organizations.
• Effective grant proposal and/or budget development experience, with attention to detail.
• Excellent written and verbal communication skills.
• Manage multiple projects and deadlines simultaneously, ensuring compliance with internal and external guidelines.

Required Licenses, Certifications, and/or Other Specific Requirements of Law:

• Must possess a valid driver’s license.
• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

Normal Work Schedule:

This position is a salary exempt. The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required.

Target Hiring Salary:

$55,000 - $65,000 commensurate with experience.

Application Process:

In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format): Cover Letter, Resume, List of at least three (3) professional references (names and contact information).

Diversity Statement:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information. Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.