Grants Officer

creating competitive proposals, preparing accurate budgets, and submitting compliant proposals. This position requires the ability to collaborate across teams using varied styles and approaches that reflect an understanding of the role in a diverse multicultural workplace.

Essential Duties and Responsibilities:

These duties are intended only as examples of the various types of job duties to be performed. The omission of the specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

The following are the functions essential to performing this job:

1. Serve as the primary point of contact for faculty and staff pursuing new grant opportunities.
2. Implement and uphold internal GSP policies and procedures.
3. Provide updates to the GSP Intranet and the external-facing website.
4. Evaluate funding opportunities for institutional alignment, sponsor eligibility, competitiveness, and feasibility.
5. Maintain familiarity with federal and state funding opportunity sources and facilitate faculty and staff use of grant database resources (InfoEd SPIN).
6. Maintain current knowledge of federal guidelines (2 CFR Part 200), sponsor regulations, and institutional policies governing sponsored programs.
7. Coordinate and support all phases of proposal development, including timelines, budgets, narratives, compliance reviews, and final submissions.
8. Maintain proactive communication with Project Directors and other stakeholders.
9. Coordinate institutional approvals and required authorizations in accordance with institutional and sponsor deadlines.
10. Review award notices and agreements to verify consistency with approved proposals and sponsor requirements.
11. Assist the Associate Vice President (AVP) with review and negotiation of award agreements and contractual terms.
12. Review project expenditures for allowability, allocability, reasonableness, and consistency.
13. Serve as the primary administrative liaison with Project Directors, sponsors, and internal administrative offices.
14. Advise Project Directors and Grants Accountant on allowable activities, sponsor restrictions, and reporting requirements.
15. Assist with non-financial post-award administration, including amendments, extensions, and sponsor communications.
16. Collaborate with Grants Accountant to create mutually beneficial templates (e.g. effort reporting and budget forms).
17. Participate in regular professional development opportunities to stay current on job responsibilities.
18. Assist the AVP with policy development, campus communications, training, and educational outreach related to grants and sponsored programs.
19. Perform other duties as assigned.
20. In-person position with the ability for 1 day of remote work per week after 6 months.

Required Minimum Qualifications:

1. Bachelor's degree in Higher Education, Business or Public Administration, Accounting, Legal Studies, or other relevant field.
2. Two years of experience working with grants.
3. Excellent organizational skills, attention to detail, and the ability to proactively manage complex proposals with tight deadlines.
4. Excellent written and verbal communication skills to effectively collaborate with FCC personnel as well as sponsors.
5. Agility in learning and navigating software systems.

Desired Qualifications:

1. Three or more years of experience in grant administration.
2. Experience administering federal, state, local, and private foundation grants.
3. Working knowledge of Uniform Guidance (2 CFR Part 200), federal grant regulations, and sponsor compliance requirements. (DoEd, NSF, etc.).
4. Experience using financial management systems (PeopleSoft or similar).
5. Previous experience in working with grant database systems (InfoEd SPIN or similar).
6. Certification in grants management or research administration.
7. Experience in higher education or public-sector grant administration.
8. Experience with electronic proposal submission systems (e.g., Grants.gov, Research.gov, ASSIST, JustGrants).

Work Schedule:

8:30 AM – 4:30 PM, Monday to Friday

Full/Part Time:

Full Time

Telework Eligible?:

Yes

Essential Personnel?:

No

Special Instructions to Applicants:

All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.

A full list of FCC benefits can be found here: https://publications.hilbgroup.com/FCCBenefitsGuide/

FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more!

Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply.

Non-Discrimination Statement:

Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.

Organization

Frederick Community College (FCC) is a public college accredited by the Middle States Commission on Higher Education (MSCHE). FCC is distinguished by its quality and affordability, making it attainable and valuable for local students. Accredited programs, comprehensive instruction, and affordable costs of attendance have made FCC the learning destination for nearly 30,000 graduates since 1957.

In traditional and alternative learning environments, we anticipate and respond to the needs of our local, regional, and global communities. FCC recognizes the different learning needs and preferences of students and offers instruction in flexible learning formats that include day, evening, weekend, online, and hybrid options. In addition, FCC offers current high school students access to college courses through its Open Campus and High School-Based Dual Enrollment programs.

FCC offers 55 associate degree programs and areas of concentration, 39 certificate, and 51 subject areas in continuing education through credit and Continuing Education and Workforce Development (CEWD).

Explore our wide variety of program options designed for career and transfer students, and those studying for job credentials, professional development, and personal enrichment.